The 5 Office 2016 features every IT professional should know
Today, the IT function has become one of the most essential corporate divisions for delivering business growth through the implementation of tools to enhance the way the organisation performs. In order to focus on these important opportunities, the IT professionals themselves must be able to work in the most efficient manner while not being hamstrung by day-to-day technical issues of employees. Office 2016 provides the simplest and most effective route to business efficiency, enabling IT teams to focus on the organisation’s most important technology projects.
1. Storage and sharing secured
File storage and sharing can quickly become pain points for businesses and their IT departments, with overloaded hard drives, files stored in unsecured locations and the potential for data loss as a result of hardware failures. Local and cloud-based storage with OneDrive for Business not only improves employee efficiency and data security through safe and streamlined file storage and sharing but enables less time to be spent fixing and mitigating issues. With secure access to files across devices and remotely, OneDrive for Business also makes it easier to control data when it leaves the company’s premises.
https://youtu.be/sZNzbgkyVXU
2. Self-service solutions
In a modern world where self-service is essential to avoid disruption and downtime, the Tell Me feature in Office 2016 means low-level queries can be dealt with within an application, providing a less steep learning curve for employees and less resource spent on IT support. Tell Me enables users to search for a particular feature using natural language in order to find the answers and features they need quickly without the need for training or constant calls to tech support.
https://youtu.be/UO84erLog5c
3. Go paperless
Whether it’s your team or those in your wider organisation, sharing notes is simpler and more secure with OneNote. Removing the risk of losing handwritten notes and the requirement to scan, transcribe or print them, sharing a notebook in OneNote means greater efficiency, collaboration and reduced use of office resources through a simple and secure sharing system that ensures only those authorised are able to view and edit the shared notebook.
https://youtu.be/pxcl9AO_J0w
4. Always in touch
Whether they’re at their desk, at that of another employee, in a meeting or on the road, Skype for Business enables IT staff to keep in touch and work remotely in collaboration with their colleagues. Quick updates across the team, be it communication with suppliers, staff or one another means effective decisions can be made without the need for face-to-face contact and even when no phone signal exists. Conversely, employees using Skype for Business, integrated throughout Office 2016 will hardly require any help with configuration and setup, with Skype working across all platforms and devices using a single sign in.
https://youtu.be/n0Pi_9SP2_g
5. Work better together
Making a solid business case as part of a proposal for new investments, explaining how to use new software and many other IT-focused projects require good collaboration. However, for a spread out team of IT professionals, this can be a difficult thing to achieve. With co-authoring across Office 2016, collaboration no longer has to take place in the same room or across different versions of the same file. Whether working together on a presentation, Word document or spreadsheet, you always know who has made changes and see where they are and can even communicate within the application.
https://youtu.be/QC81bjW-PR4
Want to learn more? Then visit our Office Training Center
Compare business plans and trial Office 365 free for 30-days
