Project for the Web can help to provide visibility of the project’s current status through the Roadmap feature. This allows you to highlight specific project tasks or activities from several projects and share with different stakeholders.<\/p>\n
Use Roadmap to get an overall view of several projects and key processes<\/em><\/p><\/div>\nAdditionally, Project for the Web is embedded in Microsoft Teams. This makes it even easier for team members to see project status, task assignment, and any updates. Plus, it\u2019s all in the same space where they communicate and collaborate. That means they can spend more time performing the work they need to do instead of switching between applications.<\/p>\n
Project for the Web can be accessed through Microsoft Teams by embedding it in a separate tab.<\/em><\/p><\/div>\n2.\u00a0\u00a0\u00a0\u00a0\u00a0 Personalised assistants with AI<\/h2>\n \u201cWorking in marketing you\u2019d think that it\u2019s all big campaigns and glamorous events, but as a product marketeer, I spend a lot of time managing projects. Projects means people, which means calendars,” says Hasan Javed, Microsoft Product Marketing Manager for Firstline Worker and Microsoft 365.<\/p>\n
Finding the right time to meet between busy co-workers and customers can be difficult. Between finding time to brainstorm, map out the next quarter’s priorities, or plan events with partners, and even to answer emails from that ever-growing inbox. To help him effectively schedule his time, Hasan turns to Cortana, his virtual assistant.<\/p>\n
“I can now email Cortana and ask her to schedule my meetings, book me a meeting room and set up a Teams meetings, all in one simple click. Cortana has improved my productivity by automating tasks that I, and 99 percent of people I know, hate doing. Thank you, Cortana, you\u2019ve made my complex projects, just a little easier.”<\/p>\n
Cortana not only can help manage your calendar, but can also remind you of your commitments, even if it\u2019s just remembering to pick up milk on the way home. You can base your reminders on time, a location, or even people. This makes it easy to keep track during busy times, or when you have a full diary.<\/p>\n
3.\u00a0\u00a0\u00a0\u00a0\u00a0 Using analytics to organise your time<\/h2>\n Jose Cortes, is a busy commercial executive at Microsoft. He often finds it challenging to strike a healthy balance between his work and personal life. Particularly with a young child and jam-packed schedule.<\/p>\n
Effective time management and prioritisation of important tasks are key here. \u00a0He breaks his workload down to weekly chunks and prioritising tasks based on what will deliver the most impact. Doing this, Jose is able to determine how to effectively use his work day. He no longer has tasks that spill over into personal time.<\/p>\n
“This is one of the most important things that Microsoft\u2019s culture has taught me, in addition to having a growth mindset. Usually it is very easy to fall into executing tasks you enjoy doing, but not necessarily make impact in what you do. For instance, I sometimes find myself helping other colleagues or replying to emails in some topics that interest me. However, if at the end those email responses are not generating any value to my customers or my organisation, I’d park that email for a while. I focus on what really brings value, such as preparing for a negotiation with a customer. When I find some spare time, I take care of those other emails.”<\/p>\n
Establishing clear duration and dates can help you organise your project<\/em><\/p><\/div>\nJose also credits AI-infused applications with helping him reclaim time back in his day. He uses the My Analytics feature within Microsoft 365.<\/p>\n
“It not only lets me know how much time I’ve been multitasking in the past week, or who are the people I collaborate with the most, but also remind me of pending tasks or responses based on emails I sent to customers or colleagues. Where you say, for instance, \u2018I\u2019ll update you next week\u2019 or \u2018I\u2019ll send you that email tomorrow,\u2019\u201d He says.<\/p>\n
\u201cWhen it sees you are getting too many meetings or calls together in a specific day, it books Focus Time in my calendar. This is technology really helps me make a difference at work and in my personal life.”<\/p>\n
Tools like Microsoft Project enable Jose to have an overall view of all the current projects and what is on track or late. Project for the Web, in particular, highlights what tasks are overdue in different colours. This makes it easier to follow up at a glance. He can also use Power Automate to generate an automatic report with all overdue tasks.<\/p>\n
Enabling productivity<\/h2>\n These project management challenges are common to all of us. But by adopting digital tools and smarter working habits, it can contribute to the successful delivery of the project.<\/p>\n
Using a cloud-based project and portfolio management solution will go a long way in helping employees align, prioritise, and optimise their projects. And once they harness these tools, it will give them the time they need to focus on adding value to the business, their roles, and creating an innovative, collaborative culture.<\/p>\n
To find out more about selecting the right project management tool for you, check out my earlier blog<\/a>. Or, read more about Project for the Web.<\/a><\/p>\nAbout the author<\/h2>\n Paulina is a new Microsoft Aspire hire who just graduated from the University of Cambridge, where she completed her MBA. She is currently part of the Modern Workplace business group in the role of Product Marketing Manager for Project and Visio. She localises the benefits and uses of these Microsoft solutions to UK market. Paulina has a green belt in lean six sigma. She also has a strong belief in the search for constant improvement in everything we do. Be it learning a new language, improving at a particular sport, or just being smarter about the way we work.<\/p>\n","protected":false},"excerpt":{"rendered":"
Tools within Microsoft 365 help streamline processes and make collaboration easier to ensure projects run on time and employees stay organised.<\/p>\n","protected":false},"author":585,"featured_media":25113,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ep_exclude_from_search":false,"_classifai_error":"","footnotes":""},"categories":[1],"post_tag":[639,483,1059,328,1062],"content-type":[],"coauthors":[1056],"class_list":["post-24978","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cross-industry","tag-analytics","tag-collaboration","tag-microsoft-project","tag-productivity","tag-project-management"],"yoast_head":"\n
3 ways to tackle project management challenges and be more collaborative - Microsoft Industry Blogs - United Kingdom<\/title>\n \n \n \n \n \n \n \n \n \n \n \n\t \n\t \n\t \n \n \n \n\t \n\t \n\t \n