{"id":3853,"date":"2018-12-10T13:30:28","date_gmt":"2018-12-10T13:30:28","guid":{"rendered":"https:\/\/www.microsoft.com\/en-gb\/industry\/blog\/?p=3853"},"modified":"2019-02-26T09:23:47","modified_gmt":"2019-02-26T09:23:47","slug":"4-collaboration-tools-to-manage-remote-teams-easily","status":"publish","type":"post","link":"https:\/\/www.microsoft.com\/en-gb\/industry\/blog\/cross-industry\/2018\/12\/10\/4-collaboration-tools-to-manage-remote-teams-easily\/","title":{"rendered":"4 collaboration tools to manage remote teams easily"},"content":{"rendered":"

\"Man
\nOver 4 million workers in the UK work remotely, according to TUC<\/a>. This makes up almost 15 percent of the workforce, and this number is increasing year over year.<\/p>\n

If you aren\u2019t part of a company where you all work remotely, chances are you occasionally work from home, or while you\u2019re offsite with customers.<\/p>\n

Managing a remote team can be tricky and comes with its own set of quirks that an office wouldn\u2019t usually have. The most difficult issue people raise with remote teams is trust.<\/p>\n

Trust is something you ultimately have to just \u2018feel\u2019, but you can help remote teams create seamless working relationships, respect, and mutual trust by leveraging leadership tools and technologies that help you cultivate this in your organisation.<\/p>\n

Here are four tools that will help manage remote teams:<\/p>\n

Video Calling<\/h2>\n

We did a global study<\/a> into the way workers communicate and found that despite all the tools available to them, people strongly prefer face-to-face meetings over any other forms of communication.<\/p>\n

But how can you do this in a remote team? 41 percent of remote workers in the survey strongly favoured video conferencing, and it\u2019s a great way to save travel time and costs to bring people together for team meetings.<\/p>\n

Video conferencing tools such as Skype for Business<\/a> let your remote workers see each other face-to-face, get a feel for personality and mood, pick up on body language nuances and intonations, making it easier to share ideas, have tough conversations, and collaborate.<\/p>\n

Affinity Workforce<\/a> is one of the UK\u2019s largest privately owned public service recruitment companies, and thus are spread across the country. They use tools like Skype<\/a> to communicate. \u201cOur offices are geographically spread but communication tools like Skype<\/a> and Yammer<\/a> help to bridge those gaps and bring people closer together,\u201d says Chris McCall, CTO at Affinity Workforce.<\/p>\n

Instant messenger<\/h2>\n

Email is a great tool to communicate, but did you know that while employees spend half the day dealing with emails, only 14 percent of them are actually relevant<\/a>?<\/p>\n

For remote teams, a great way to have those quick conversations is via instant messenger. Whether it\u2019s a quick question to do with work, or replacing those morning tea kitchen chats, it\u2019s a great way to have those spontaneous chats that often happen in a traditional office space on the fly.<\/p>\n

Software developer iSalon<\/a> uses Microsoft Teams<\/a> to stay in touch remotely. \u201cI communicate with people in the office and remote locations differently with Microsoft 365<\/a>,\u201d says Ryan Taylor, IT Manager at iSalon. \u201cInstead of long email chains we can have a group conversation on Teams<\/a> that is instant and stored for easy retrieval. I love how we can link Twitter feeds into Teams<\/a> to keep on top of the latest highlights of our offerings and customer feedback.\u201d<\/p>\n

Shared workspaces<\/h2>\n

Speaking of Microsoft Teams<\/a>, there\u2019s a good chance you will want to collaborate on documents and processes. This, of course, can be done via email, but version control will soon become a confusing mess.<\/p>\n

This is where shared workspaces come in such as Teams<\/a>, or SharePoint<\/a>. By giving one central location that everyone can access, no matter where they are, to work on the same files in real time \u2013 and see what others have done \u2013 you can maintain version control and simplify the creation process.<\/p>\n

At London-based non-profit Association for Consultancy and Engineering (ACE)<\/a>, they were struggling with their remote desktop system. It was prone to delays and workers struggled to collaborate and be a part of the company. This all changed when they moved to Microsoft 365<\/a>.<\/p>\n

\u201cPeople were able to share documents easily and edit online without version control issues. Our internal collaboration pain points disappeared,\u201d said Head of Digital Sebastian Ailioaie. \u201cPeople can work from anywhere without issues.\u201d<\/p>\n

Shared virtual task lists<\/h2>\n

When you\u2019re working with teams online, keeping everyone up to date on shared projects can be a little challenging. With virtual task lists, your team can see lists of all their tasks and their status, which makes keeping everyone \u2018in the know\u2019 simple.<\/p>\n

To streamline these task lists, some apps give you the option to attach files to tasks, collaborate on these files, share notes, and even have conversations about them without having to use a separate app, which makes it easy to work on when people\u2019s schedules don\u2019t sync up.<\/p>\n

iSalon has seen immediate gains in productivity from this. \u201cWe\u2019ve found Microsoft Teams<\/a> to be a game changer. As soon as you open it, you\u2019re ready to find, share, and add information. You can even start a voice or video call right from a discussion in Teams<\/a>,\u201d says Taylor. \u201cCollaboration is faster and simpler. With everyone\u2019s apps available in Microsoft 365<\/a>, remote workers have the same experience as people in the office. Everything is saved to, and accessible in, OneDrive<\/a>.\u201d<\/p>\n

The rise of the remote workers<\/h2>\n

The popularity of remote working is rising \u2013 it\u2019s projected that half of the UK workforce will be remote by 2020<\/a>, so it\u2019s important to invest in the technology you need to create collaborative experiences, develop relationships, and deliver outstanding projects.<\/p>\n

Find out more<\/h2>\n

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Ten tips to help your team work as one<\/a><\/p>\n

The ultimate guide to teamwork<\/a><\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

Over 4 million workers in the UK work remotely, according to TUC. This makes up almost 15 percent of the workforce, and this number is increasing year over year. If you aren\u2019t part of a company where you all work remotely, chances are you occasionally work from home, or while you\u2019re offsite with customers. 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