- \n
- How do I manage access to my Channel meeting?<\/a><\/li>\n
- How do I stop others joining my online lessons?<\/a><\/li>\n
- How do I mute my students during a lesson?<\/a><\/li>\n
- How do I remove someone from a meeting?<\/a><\/li>\n
- How do I get approved external people to join my meetings or classes?<\/a><\/li>\n
- How can I download an attendance list?<\/a><\/li>\n
- How do I manage my meeting?<\/a><\/li>\n
- How do I let a student present during an online class?<\/a><\/li>\n
- How do I record my class?<\/a><\/li>\n
- As an IT admin, how can I get a policy guide?
\n<\/a><\/li>\n<\/ol>\n1. How do I manage access to my Channel meeting?<\/h2>\n
You can make changes to your meetings via the Meeting options<\/strong> button. There are three ways to do this for scheduled meetings:<\/p>\n
- \n
- In Teams, go to\u00a0Calendar<\/strong>, select a meeting, and then\u00a0Meeting options<\/strong>.<\/li>\n
- In a meeting invitation, select\u00a0Meeting options<\/strong>.<\/li>\n
- During a meeting, select\u00a0Show participants<\/strong>\u00a0in the meeting controls. Then, above the list of participants, choose\u00a0Manage permissions.<\/strong><\/li>\n<\/ul>\n
![\"A](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2021\/02\/meeting-options-1.png\")
\n<\/a>![\"An](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2021\/02\/Set-up-meeting-options-video-1024x601.webp\")
<\/a><\/p>\nWe recommend you set up the lobby option, to help manage the next often-asked question.<\/p>\n
2. How do I stop others joining my online lessons?<\/h2>\n
Using the lobby and the features around joining meetings with students is the best way to stop unauthorised people joining online lessons. The lobby can be enforced at an administrator level and or through individual meetings.<\/p>\n
By requiring participants to sign into Teams before they join a meeting, you can recognise who is joining the meeting and if they should be allowed.<\/p>\n
Staff can also control chat settings as they need to. You can control the chat settings in channel meetings, including blocking, deleting and muting.<\/p>\n
To block, navigate to the channel thread for your meeting. Select the Format<\/strong> button and change Everyone can reply<\/strong> to You and moderators can reply<\/strong>.<\/p>\n
![\"A](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2021\/02\/meeting-options-2.png\")
<\/p>\nTo delete messages, you can right-click and delete the messages. Your IT administrator needs to grant you the correct permissions<\/a> to do this.<\/p>\n
If a student is disruptive or behaving inappropriately in class conversations, you can mute them. To do this, Select More Options<\/strong> on your Team\u2019s tile, the Manage team<\/strong>. Select the Members<\/strong> tab, then select the checkmark box under Mute Students<\/strong>.<\/p>\n
![\"A](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2021\/02\/meeting-options-3-300x236.webp\")
<\/p>\n3. How do I mute my students during a lesson?<\/h2>\n
Let students know that you’re muting their audio, then from the participants list, click\u202fMute all<\/strong>.<\/p>\n
![\"A](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2021\/02\/meeting-options-4-194x300.webp\")
<\/p>\nTo prevent students from unmuting, select\u00a0More options\u00a0<\/strong>next to\u00a0Participants <\/strong>>\u00a0Don\u2019t allow attendees to unmute<\/strong>.<\/p>\n
![\"An](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2021\/02\/muting-meetings-1024x525.webp\")
<\/a><\/p>\n4. How do I remove someone from a meeting?<\/h2>\n
Make sure you have set up the lobby feature. By doing this, you can admit only the staff and students who are supposed to be in the lesson. If you have another teacher or teaching assistant in the class, make\u00a0them a presenter<\/a>. They can monitor and admit students who joined late.<\/p>\n
If a participant is accidentally admitted to the meeting\u00a0or is being disruptive,\u00a0you can\u00a0remove them\u00a0from the meeting by clicking Show participants<\/strong> in the call controls, right clicking on the participant, and selecting Remove participant<\/strong>.<\/p>\n
Make sure you have set your lobby controls on to ensure they cannot re-join the meeting without entering the lobby first.<\/p>\n
5. How do I get approved external people to join my meetings or classes?<\/h2>\n
There are two ways you can allow users from other organisations: external access and guest access.<\/p>\n
External access<\/h3>\n
External users have no access to your organisation\u2019s teams or teams resources, but they can find, call, chat, and set up meetings with you. External access is turned on by default, but your IT team may have updated the settings. To make sure external users can join your meetings and classes, you\u2019ll need to ask IT to manage external access<\/a>.<\/p>\n
Guest access<\/h3>\n
This allows an individual user to join a team with nearly all the same capabilities as a native team member. They can chat, call, meet, and collaborate on organisation files. A guest user can be given nearly all the same Teams capabilities as a native team member. Again, you\u2019ll have to ask IT to enable guest access in Teams<\/a>.<\/p>\n
6. How can I download an attendance list?<\/h2>\n
You may want to track student\u2019s attendance in online classes. An easy way to do this is by downloading a meeting attendance report. Firstly, make sure your IT team have turned it on. They can do this via Manage meeting policies in Teams<\/a>. Then you can download the attendance list from the Participants<\/strong> pane of the meeting, by clicking the download arrow.<\/p>\n
![\"A](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2021\/02\/meeting-options-5.jpg\")
<\/p>\n7. How do I manage my meeting?<\/h2>\n
Once you\u2019ve managed your meeting options and started class, you can do a range of things within the meeting to make your class more interactive and fun.<\/p>\n
Change class view<\/h3>\n
You and your students can change the class view. You can do this in More options<\/strong>, and choose from:<\/p>\n
![\"A](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2021\/02\/meeting-options-6.png\")
<\/p>\nGallery<\/strong><\/p>\n
The default view. Useful for small meetings or breakout rooms.<\/p>\n
Large Gallery<\/strong><\/p>\n
Allows you to see the entire class. Shows up to 49 attendees.<\/p>\n
Together mode<\/strong><\/p>\n
Useful for reducing meeting fatigue, Together Mode is good for large discussion groups.<\/p>\n
Spotlight mode<\/h3>\n
Spotlight mode puts the teacher on everyone\u2019s screens, so it\u2019s useful when you need everyone\u2019s attention. Only teachers can turn this on and it will stay until you turn it off. To do this, click Show Participants<\/strong> then More Options<\/strong>. In the menu, choose Spotlight me<\/strong>.<\/p>\n
![\"A](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2021\/02\/meeting-options-7.png\")
<\/p>\nSet up breakout rooms<\/h3>\n
Breakout rooms are great for facilitating smaller discussions. Only the organiser will be able to set these. In the meeting controls, select Breakout Rooms<\/strong>.<\/p>\n
![\"A](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2021\/02\/meeting-options-8.png\")
<\/p>\nFrom there, you can select the number of rooms, and number of users per rooms. You can choose to assign users automatically or manually.<\/p>\n
![\"A](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2021\/02\/meeting-options-9.png\")
<\/p>\nYou can see more meeting options in our reference guide<\/a>.<\/p>\n
8. How do I let a student present during an online class?<\/h2>\n
If a student needs to present content during a meeting, you can promote an attendee to presenter during the meeting. To do this, open the Participants<\/strong> pane, then Manage permissions<\/strong>. In Meeting Options<\/strong>, you can update the Who can present <\/strong>option. You can also manually select attendees by right clicking on their name and selecting Make a presenter<\/strong>. You can turn them back into attendees the same way once they are done.<\/u><\/p>\n
![\"An](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2021\/02\/meeting-options-1024x538.webp\")
<\/a><\/p>\n<\/p>\n
9. How do I record my class?<\/h2>\n
You can record classes to share with students who are away, or for them to review later. To do this follow these steps:<\/p>\n
- \n
- Click on More options<\/strong><\/li>\n
- Press Start recording<\/strong>. This will notify everyone that the recording has started.<\/li>\n
- To stop recording, go to More options<\/strong> and select Stop recording<\/strong>.<\/li>\n
- Once the recording is processed, it\u2019s saved on Microsoft Stream.<\/li>\n<\/ol>\n
Once the recording is ready, you can watch it in the char or select the More Options<\/strong> icon to watch it on Microsoft Stream where you can enable closed captions and search the meeting transcript. You can also share the lesson with others.<\/p>\n
![\"An](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2021\/02\/record-meeting-3.png\")
<\/a><\/p>\n10. As an IT admin, how can I get a policy guide?<\/h2>\n
The Microsoft Teams for Education Policy Wizard simplifies policy management for your students and educators. You can quickly apply the most important set of policies to create a safe and productive hybrid learning experience.<\/p>\n
Discover the Policy Wizard<\/a>.<\/p>\n
Hybrid learning resources for educators<\/h2>\n
- \n
- Getting started with Teams<\/a><\/li>\n
- Learn how to use meetings<\/a><\/li>\n
- Build accessible lessons<\/a><\/li>\n<\/ul>\n
Hybrid learning resources for parents<\/h2>\n
- \n
- Getting started with Teams<\/a><\/li>\n
- Parent\u2019s guides to meetings<\/a><\/li>\n
- Discover accessibility tips<\/a><\/li>\n<\/ul>\n
Find out more<\/h2>\n
Join a training event<\/a><\/p>\n
Visit the UK Hybrid Learning Hub<\/a><\/p>\n
- Parent\u2019s guides to meetings<\/a><\/li>\n
- Learn how to use meetings<\/a><\/li>\n
- Press Start recording<\/strong>. This will notify everyone that the recording has started.<\/li>\n
- In a meeting invitation, select\u00a0Meeting options<\/strong>.<\/li>\n
- How do I stop others joining my online lessons?<\/a><\/li>\n
![\"Alan](\"https:\/\/www.microsoft.com\/en-us\/industry\/blog\/wp-content\/uploads\/sites\/22\/2020\/03\/alan-150x150.webp\")
Alan has been involved in education for over 20 years, both in the classroom and as a senior leader. He moved to work for Microsoft to share best practice and empower staff and students to embrace the ever-changing digital world.<\/p>\n