{"id":111221,"date":"2015-02-17T11:25:43","date_gmt":"2015-02-17T19:25:43","guid":{"rendered":"http:\/\/www.microsoft.com\/?p=111221"},"modified":"2024-08-30T16:22:35","modified_gmt":"2024-08-30T23:22:35","slug":"pin-lock-updates-outlook-ios-android","status":"publish","type":"post","link":"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/2015\/02\/17\/pin-lock-updates-outlook-ios-android\/","title":{"rendered":"PIN lock and other updates to Outlook for iOS and Android"},"content":{"rendered":"

Just over two weeks ago, we delivered the first version of Outlook for iOS and Android devices. We\u2019ve heard from many of you that enjoy how Outlook brings together the core tools you need to get things done\u2014your email, calendar, contacts and files\u2014helping you get more done even on the smallest screen.<\/p>\n

We promised to deliver updates to Outlook every few weeks and we\u2019ve been listening closely to your feedback. Today, we are happy to share some of the features we\u2019ve added over the past two weeks.<\/p>\n

IT controls<\/h3>\n

While our first release focused on bringing a great end-user experience to market, we are also well underway building the IT controls that our business customers require.<\/p>\n

PIN lock<\/strong><\/p>\n

Outlook now implements password enforcement using Exchange ActiveSync. If your company email policy requires that devices have a password in order to sync mail, Outlook will enforce this at the device level. How this works on iOS and Android devices varies slightly, based on the available controls provided by Apple and Google.<\/p>\n

On iOS devices, Outlook will check to make sure a passcode is properly set. In the event a passcode is not set, it will prompt users to set one up in iOS settings. Until the passcode is setup, the user will be unable to access Outlook.<\/p>\n

Outlook for iOS only runs on iOS 8.0 or later. These devices are shipped with built-in encryption, which Outlook uses once the passcode is enabled to encrypt all the data Outlook stores locally on the device. Therefore, iOS devices will be encrypted whether the Office 365 or Exchange policy requires this or not.<\/p>\n

\"iOS<\/p>\n

Outlook for iOS enforces simple passcode. Encryption is enabled by default.<\/em><\/p>\n

On Android devices, Outlook will enforce screen lock rules. Further, Google provides controls that allow Outlook to honor additional Office 365\u00a0and Exchange policies regarding password length and complexity requirements and the number of allowable screen-unlock attempts before wiping the phone. It will also encourage storage encryption if it is not enabled. Outlook will guide users through this process with a step-by-step walkthrough.<\/p>\n

Devices that do not support these security settings will not be able to connect to an account.<\/p>\n

\"Android<\/p>\n

Outlook for Android enforces passwords including length and complexity requirements, storage encryption and will monitor screen-unlock attempts to prevent un-authorized access.<\/em><\/p>\n

Quicker remote wipe execution<\/strong><\/p>\n

We\u2019ve also made improvements to how quickly admin-led remote wipes are executed\u2014they now happen within seconds. As before, this is an app-level wipe, not a device wipe. The Outlook app will reset and Outlook email, calendar, contacts and files data will be removed from the device, as well as from Outlook\u2019s cloud components. The wipe will not affect any of the user\u2019s personal apps and information.<\/p>\n

User-focused features<\/h3>\n

We’ve also delivered on several of the top feature requests we’ve received in the past two weeks.<\/p>\n

IMAP support<\/strong><\/p>\n

Outlook now supports the ability to sync mail from email providers that support IMAP, like AOL.com and Comcast.net. We use IDLE<\/a> whenever possible, which means Outlook can provide push-like behavior even with IMAP accounts. If the IMAP server doesn\u2019t support IDLE, Outlook will sync every few minutes.<\/p>\n

\"20150216_212859000_iOS\"<\/p>\n

Outlook now connects to email services that support IMAP.<\/em><\/p>\n

Toggle conversation view for iOS<\/strong><\/p>\n

By default, Outlook organizes your email into conversations, where all messages with the same subject line are grouped together. In iOS, you can now turn this feature off if you\u2019d prefer to see each email individually in your mailbox. Just go to Settings > Organize Mail by Thread<\/strong> and adjust the toggle to match your desired preference.<\/p>\n

\"20150216_205432000_iOS\"<\/p>\n

Use \u2018Organize Mail by Thread\u2019 to toggle conversation view on\/off.<\/em><\/p>\n

We expect to bring this capability to Android soon.<\/p>\n

Customize swipe gestures on Android<\/strong><\/p>\n

Outlook\u2019s swipe gestures make rapid email triage literally a one touch experience. You can swipe right or left to take actions like archive, delete, move, flag, mark as read\/unread or schedule. Unlike other email apps, Outlook lets you personalize these swipe gestures to match your unique email habits. Customization was previously only available on iOS, and is now available on Android.<\/p>\n

Go to Settings > Swipe Options<\/strong> to customize your swipe gestures.<\/p>\n

\"Screenshot_2015-02-16-13-24-11<\/em><\/p>\n

Customize your swipe gestures to match your email habits in Settings.<\/em><\/p>\n

Change folders for swipe gestures<\/strong><\/p>\n

For the Archive and Schedule swipe gestures, you can now choose and change your default folders at any time. Previously, Outlook prompted you to choose a folder for these actions during first use. Now when your email habits change, you can adjust these by going to Settings > Choose an account > Advanced Settings > System Folders<\/strong>.<\/p>\n

\"20150216_181414000_iOS\"<\/p>\n

Set your Archive folder and change it later if necessary in Settings.<\/em><\/p>\n

What\u2019s next?<\/h3>\n

Over the coming weeks and months, we will deliver additional security and management features that matter to IT as well as user-focused features to help you get even more done while on the go.<\/p>\n

Coming IT controls:<\/p>\n

    \n
  • Support for Microsoft Intune mobile device management<\/li>\n<\/ul>\n
      \n
    • Moving Outlook\u2019s cloud service from Amazon Web Service to Microsoft Azure<\/li>\n<\/ul>\n

      Coming user-focused features:<\/p>\n

        \n
      • Support local syncing of contacts<\/li>\n<\/ul>\n
          \n
        • Removing \u2018Preview\u2019 label from Outlook for Android<\/li>\n<\/ul>\n
            \n
          • Improving localization for all 30 supported languages<\/li>\n<\/ul>\n

            In addition to feature improvements, we are working on adding more documentation about Outlook\u2019s architecture, security, and administrative controls. The Outlook product team also recently held a YamJam to discuss these topics.<\/p>\n

            Have a feature request? Let us know right from Outlook by navigating to Settings > Help > Contact Support<\/strong>, as this will help us triage and prioritize.<\/p>\n

            Stay tuned for much more to come!<\/p>\n

            Frequently asked questions<\/h3>\n

            Q. The native Mail application on iOS enforces Office 365 and\u00a0Exchange policies for password length and complexity requirements. Why doesn\u2019t Outlook?<\/strong><\/p>\n

            A.<\/strong> Outlook takes advantage of the controls available to Microsoft as a third-party\u00a0application developer. As we enable support for Microsoft Intune mobile device management and as Apple makes more controls available, we will continue to improve this capability.<\/p>\n

            Q. OWA for iPhone\/iPad\/Android enforced PIN lock at the app-level. Why is Outlook enforcing PIN at the device level?<\/strong><\/p>\n

            A.<\/strong> After talking with our customers and evaluating iOS and Android capabilities, we believe a device-level PIN is the best experience for customers for both convenience and security. An app-level PIN means you often have to enter two different PINs in order to access your email, which is cumbersome. Further, a device level PIN means we can take advantage of features like native device encryption, TouchID on iOS and Smart Lock on Android. Remote Wipe is still implemented at the app-level, which means your personal applications and data will be unaffected when Outlook is wiped.\u00a0We will evaluate this approach in response to your feedback and as we enable support for Microsoft Intune mobile device management.<\/p>\n","protected":false},"excerpt":{"rendered":"

            Just over two weeks ago, we delivered the first version of Outlook for iOS and Android devices. We\u2019ve heard from many of you that enjoy how Outlook brings together the core tools you need to get things done\u2014your email, calendar, contacts and files\u2014helping you get more done even on the smallest screen. We promised to deliver updates to Outlook every few weeks and we\u2019ve been listening closely to your feedback. Today, we are happy to share some of the features we\u2019ve added over the past two weeks.<\/p>\n","protected":false},"author":3368823,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ep_exclude_from_search":false,"_classifai_error":"","footnotes":""},"content-type":[4034],"product":[4036,4055,4058],"audience":[4081,4101,4102],"tags":[4191],"coauthors":[4437],"class_list":["post-111221","post","type-post","status-publish","format-standard","hentry","content-type-news","product-microsoft-365","product-mobile-apps","product-outlook","audience-enterprise","audience-personal-and-family","audience-small-business","tag-mac","review-flag-1680288349-139","review-flag-8-1680288349-710"],"yoast_head":"\nPIN lock and other updates to Outlook for iOS and Android | Microsoft 365 Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/2015\/02\/17\/pin-lock-updates-outlook-ios-android\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"PIN lock and other updates to Outlook for iOS and Android | Microsoft 365 Blog\" \/>\n<meta property=\"og:description\" content=\"Just over two weeks ago, we delivered the first version of Outlook for iOS and Android devices. 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