{"id":121571,"date":"2015-04-02T12:00:01","date_gmt":"2015-04-02T19:00:01","guid":{"rendered":"http:\/\/www.microsoft.com\/?p=121571"},"modified":"2024-08-30T16:06:56","modified_gmt":"2024-08-30T23:06:56","slug":"sway-is-now-collaborative-create-and-edit-together-with-others","status":"publish","type":"post","link":"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/2015\/04\/02\/sway-is-now-collaborative-create-and-edit-together-with-others\/","title":{"rendered":"Sway is now collaborative\u2014create and edit together with others!"},"content":{"rendered":"

When we announced Sway, we knew that people would want to work on standout class projects, eye-catching business reports, engaging vacation recaps, or more, together\u2014it\u2019s the way things are done now, right? But Sway up until now has been a tool for individual<\/em> authors to create polished content in a new and interactive way to share with their audiences. However, we know you\u2019ve asked for shared editing in Sway in our feedback channels, and that Office has delivered real-time editing and collaboration features for years, allowing people to work together to share their collective ideas. On top of that, we can\u2019t tell you how many times that we on the Sway team have said to each other, \u201cI wish I could work on this Sway with you!\u201d So now we\u2019re rolling out co-authoring in Sway!<\/p>\n

Whatever you want to make, it\u2019s easy to create and edit Sways with other people. Simply share an edit link with anyone you\u2019d like to work with. When your family, friends, classmates or colleagues click the link and log in, your Sway will show up on their \u201cMy Sways\u201d page, too (with an icon indicating it\u2019s a shared Sway to help you all stay organized). They can edit the Sway just as you can\u2014and at the same exact time as well. As always with Sway, your work is saved automatically as you go along. Sound good? Read on to learn more about how it works:<\/p>\n

Invite others to edit a Sway you’ve created<\/h3>\n

In the top right, tap or click Share<\/strong> and select the new add an author<\/strong> icon to generate an edit link. Then copy the URL and share it via email, social media, or however else you wish\u2014with however many people you want to work with.<\/p>\n

\"SWAY-<\/p>\n

Tap or click Share<\/strong> and select the new add an author<\/strong> icon to generate an edit link.<\/em><\/p>\n

\"SWAY<\/p>\n

Simply copy the edit link and share it with however many people you want to work with.<\/em><\/p>\n

Keep track of who is editing and who has access<\/h3>\n

It\u2019s easy to check who has editing permissions to one of your Sways, as well as which Sways you can edit which have been shared with you by others. On your My Sways page, tap or click the shared Sway<\/strong> icon for any Sway to see who has access to edit it. You can also now tap or click the My Sways <\/strong>drop-down next to filter your view of your My Sways page to show just your own Sways, Sways that have been shared with you, or both combined.<\/p>\n

\"Image<\/p>\n

To see who has access to edit any particular shared Sway, tap or click the shared Sway icon (which has two silhouettes on it). <\/em><\/p>\n

If you\u2019re editing a Sway at the same time as other people, you can also see a count of how many people are working on the Sway at the same time as you, and who they are! Also, you can see where in the Sway other people are editing so you can avoid stepping on each other\u2019s edits (it\u2019s like two people trying to use the same keyboard at the same time). You\u2019ll see their initials show up next to whatever Card they\u2019re currently editing.<\/p>\n

If you do try to edit the exact same location that someone else is modifying, the last one to make an edit wins. Go ahead, try this at home! But then be nice and let people get their work done in peace.\u00a0J<\/p>\n

\"SWAY<\/p>\n

It\u2019s easy to see how many other people are editing a Sway at the same time as you, and where in the Sway they\u2019re working. <\/em><\/p>\n

Revoke editing permissions and remove other authors<\/h3>\n

As the original owner of a Sway, it\u2019s easy for you to remove other editors and revoke all edit and view links to your Sway. Simply tap or click Share<\/strong> in the top right, select Need to revoke access?<\/strong> and then select Revoke All Shared Links<\/strong>. If you want to share editing or viewing links again, or with a new set of people, simply repeat the sharing process described earlier.<\/p>\n

Make a copy of a Sway<\/h3>\n

We\u2019ve also received a lot of requests from people who want to easily make a copy of a Sway, for a number of reasons. Sometimes it\u2019s because you want to copy that book report template you used last month, or create multiple versions of the same presentation (maybe one for each client you work with).<\/p>\n

We think now is a great time to roll out the ability to copy a Sway, together with shared editing. Say you\u2019re ready to work together, but you aren\u2019t quite sure how the other people will change your lovingly-crafted Sway. Now you can make a copy of your Sway to preserve that original so you don\u2019t have to worry. Making a copy is also the easiest way to make your second and third Sways once you have one you like! It\u2019s also a great way to have a template Sway for future Sways you might want to create. For example, a teacher can now create a template report for his or her students to use as a basis for their work. When duplicating the template, Sway adds a personal copy to their account, without affecting the original.<\/p>\n

To copy a Sway you\u2019re editing or viewing, tap or click the \u2026<\/strong> in the top right and select Duplicate this Sway<\/strong>. Also, on your My Sways page, simply tap or click the \u2026<\/strong> for a desired Sway and then click or tap the middle icon, which looks like a stack of documents.<\/p>\n

\"SWAY<\/p>\n

To make a copy of a Sway from your My Sways page, tap or click \u2026<\/strong> on the Sway and then tap or the middle icon. <\/em><\/p>\n

A couple fun things to try now that you can create and edit Sways with others<\/h3>\n