{"id":1814,"date":"2011-04-15T05:00:00","date_gmt":"2011-04-15T12:00:00","guid":{"rendered":"http:\/\/vm-officeblogs.cloudapp.net\/2011\/04\/15\/wrap-text-in-access\/"},"modified":"2022-06-28T10:25:03","modified_gmt":"2022-06-28T17:25:03","slug":"wrap-text-in-access","status":"publish","type":"post","link":"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/2011\/04\/15\/wrap-text-in-access\/","title":{"rendered":"Wrap text in Access"},"content":{"rendered":"<p>How do you wrap text in Access? It&#8217;s a question we hear quite frequently on Office.com. It may surprise you to learn that in most places where text is displayed in Access, text wrapping is on by default. The key is making sure there is enough room for the text to wrap. The process for doing that depends on what kind of object you&#8217;re working with.<\/p>\n<h2>In a datasheet<\/h2>\n<p>In a datasheet view,&nbsp;you need to manually adjust the row height before you can see the text&nbsp;that wraps to&nbsp;subsequent lines. The catch is that the new row height applies to all rows in the datasheet, so the datasheet takes up more vertical space and you wind up doing more scrolling to view all your records. <\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/53\/4520.WordWrap001.png\" alt=\"An Access datasheet showing manually-sized rows\" title=\"An Access datasheet showing manually-sized rows\" style=\"border: 0px currentColor;\"><\/p>\n<h2>In a report<\/h2>\n<p>On reports, you can set the <a target=\"_blank\" href=\"http:\/\/msdn.microsoft.com\/en-us\/library\/ff194664.aspx\" rel=\"noopener\">CanGrow property<\/a> of text boxes and report sections&nbsp;to <strong>Yes<\/strong>, which lets them adjust their heights automatically based on the amount of text they contain. This makes for a better presentation than a datasheet, because each row is set to the necessary height for that record. If you create a simple report by using the <strong>Report<\/strong> tool on the <strong>Create<\/strong> tab, you&#8217;ll see the CanGrow property in action.<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/53\/6747.WordWrap002.png\" alt=\"An Access report showing automatically-sized text boxes\" title=\"An Access report showing automatically-sized text boxes\" style=\"border: 0px currentColor;\"><\/p>\n<h2>In a form<\/h2>\n<p>You can also set the CanGrow property for a control on&nbsp;a form; however, the setting only takes effect when you print the form or view it in Print Preview. If the form is only to be viewed on the screen, you&#8217;ll just need to design your form so that text boxes that are likely to contain lots of text are larger than the others.&nbsp;The text will wrap automatically,&nbsp;and scroll bars will appear by default when there is still too much text to display (unless, of course, you&#8217;ve turned scroll bars off in the Property Sheet). <\/p>\n<p>Another&nbsp;tip for forms: check out&nbsp;the control &#8220;anchoring&#8221; feature, which was introduced in Access 2007 and is described in the video <a target=\"_blank\" href=\"http:\/\/office.microsoft.com\/en-us\/access-help\/watch-this-make-a-text-box-grow-or-shrink-as-you-resize-a-form-HA010254979.aspx\" rel=\"noopener\">Make a text box grow or shrink as you resize a form<\/a>. You can use this feature to&nbsp;make a text box automatically get wider or taller as you resize the form or the Access window. In Layout View or Design View, the <strong>Anchoring<\/strong> command&nbsp;is located on&nbsp;the <strong>Arrange<\/strong> tab.<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/53\/3113.WordWrap003.png\" alt=\"The Anchoring command on the Arrange tab\" title=\"The Anchoring command on the Arrange tab\" style=\"border: 0px currentColor;\"><\/p>\n<h2>Zoom<\/h2>\n<p>One other tip&#8211;if you just want to see the full contents of one field without doing any resizing, put the cursor in the field and then press SHIFT+F2 to open the Zoom dialog box. <\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/53\/6318.WordWrap004.png\" alt=\"The Zoom dialog box\" title=\"The Zoom dialog box\" style=\"border: 0px currentColor;\"><\/p>\n<p>Any&nbsp;text wrapping tips or tricks that I&#8217;ve overlooked? Leave a comment and let us know!<\/p>\n<p><em>&#8211;Chris Downs<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>How do you wrap text in Access? It&#8217;s a question we hear quite frequently on Office.com. It may surprise you to learn that in most places where text is displayed in Access, text wrapping is on by default. The key is making sure there is enough room for the text to wrap.<\/p>\n","protected":false},"author":77,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ep_exclude_from_search":false,"_classifai_error":"","footnotes":""},"content-type":[4035],"product":[4037,4036],"audience":[4081,4101,4102],"tags":[],"coauthors":[],"class_list":["post-1814","post","type-post","status-publish","format-standard","hentry","content-type-tips-and-guides","product-access","product-microsoft-365","audience-enterprise","audience-personal-and-family","audience-small-business"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Wrap text in Access | Microsoft 365 Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/2011\/04\/15\/wrap-text-in-access\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Wrap text in Access | Microsoft 365 Blog\" \/>\n<meta property=\"og:description\" content=\"How do you wrap text in Access? 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