{"id":1910,"date":"2012-07-06T18:24:00","date_gmt":"2012-07-07T01:24:00","guid":{"rendered":"http:\/\/vm-officeblogs.cloudapp.net\/2012\/07\/06\/want-a-way-to-send-email-to-a-group\/"},"modified":"2022-08-16T14:04:41","modified_gmt":"2022-08-16T21:04:41","slug":"want-a-way-to-send-email-to-a-group","status":"publish","type":"post","link":"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/2012\/07\/06\/want-a-way-to-send-email-to-a-group\/","title":{"rendered":"Want a way to send email to a group?"},"content":{"rendered":"<p><img decoding=\"async\" style=\"border: 0px currentColor;margin-right: 12px;float: left\" title=\"Send email to a group of people\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/55\/0410.SUMMARY_EmailToLotsOfPeople_300x166.jpg\" alt=\"Send email to a group of people\" \/>&#8220;Why is it always my turn to organize\u00a0a BBQ or highway litter patrol (or whatever) with\u00a0my group of friends?&#8221; You fire up your email to start arranging things but wish you could avoid having to type each individual name (or email address) on the To: line.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>There&#8217;s an easy way to avoid that mind-numbing task&#8211;create a\u00a0<strong>Contact Group<\/strong>. It lets you compile email addresses into one list, give it a name, say &#8220;Escape Reality&#8221;\u00a0for this group, and then type in the name whenever you want to send a message to a group.<\/p>\n<p><div class=\"wp-block-msxcm-cta-block\" data-moray data-bi-an=\"CTA Block\">\n\t<div class=\"card d-block mx-ng mx-md-0\">\n\t\t<div class=\"row no-gutters\">\n\n\t\t\t\t\t\t\t<div class=\"col-md-4\">\n\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"150\" height=\"150\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/2020\/02\/M365-thumbnail.jpg\" class=\"card-img img-object-cover\" alt=\"Image of workers in a hallway.\" srcset=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/2020\/02\/M365-thumbnail.jpg 150w, https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/2020\/02\/M365-thumbnail-100x100.jpg 100w\" sizes=\"(max-width: 150px) 100vw, 150px\" \/>\t\t\t\t<\/div>\n\t\t\t\n\t\t\t<div class=\"d-flex col-md\">\n\t\t\t\t<div class=\"card-body align-self-center p-4 p-md-5\">\n\t\t\t\t\t<h2>Microsoft 365<\/h2>\n\n\t\t\t\t\t<div class=\"mb-3\">\n\t\t\t\t\t\t<p>Best-in-class productivity apps with intelligent\u00a0cloud services that transform the way you work.<\/p>\n\t\t\t\t\t<\/div>\n\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n<\/p>\n<h3>Create a Contact Group<\/h3>\n<p>In <strong>Outlook<\/strong>, click <strong>Contacts<\/strong>, and then click <strong>Contact<\/strong> <strong>Group. <\/strong>Type a name your group.<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/55\/4034.1_CreateContactGroup.png\" border=\"0\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>To add your friends, click <b>Add Members <\/b>and then choose where&#8211;from your <b>Outlook Contacts<\/b> or <strong>Address Book<\/strong>, or by by adding a new <strong>Email Contact<\/strong>.<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/55\/3225.2_AddMembers_450x380.jpg\" border=\"0\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>In your <strong>Outlook Contacts <\/strong>or <strong>Address Book<\/strong>, select each name you want, and click <b>Members<\/b>.<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/55\/4251.3_NamesToAdd_FrmKyle.jpg\" border=\"0\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>When you&#8217;ve added all the names, click <strong>OK, <\/strong>then\u00a0<strong>Save and Close<\/strong>. You&#8217;re done creating a <strong>Contact Group<\/strong>, which now appears in your Contacts list.<\/p>\n<p>So what happens when Joe&#8217;s wife wants to join in your Saturday-morning fun (really?) collecting aluminum cans along the highway? To add her to the <strong>Contact Group<\/strong>, you follow the same steps as above except you start by opening the <strong>Contact Group<\/strong> that you&#8217;ve already created, and then adding names to it.<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/55\/5672.5_WorkTeam_450x435.jpg\" border=\"0\" \/><\/p>\n<h3>Send Email to a Contact Group<\/h3>\n<p>Now emailing your do-gooder friends is as quick as texting&#8211;to one person anyway. Just type the name of the <strong>Contact Group<\/strong> on the To: line, and Outlook replaces it with all the individual email addresses in the group.\u00a0That&#8217;s a big difference, though,\u00a0between how this works in your personal Outlook account and the one you use at work. When you type the group name in your work account, it&#8217;s the only thing that shows on the To: line.\u00a0If you don&#8217;t want everyone to see everyone else&#8217;s addresses, type the Contact Group name on the BCC line.<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/55\/0246.4_MyWorkTeam.png\" border=\"0\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><b>Share your Contact Group with others<\/b><\/p>\n<p>Let&#8217;s say the Director of the State Highway Beautification Department wants to email all your friends at once. You can easily email him the Contact Group (if all your friends want to join the state bureaucracy) via email.<\/p>\n<p>In<b> Contacts<\/b>, open your Contact Group and on the <b>Contact Group<\/b> tab, under <b>Forward Group<\/b>, choose <b>As an Outlook Contact <\/b>and send the email.<\/p>\n<p><b><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/55\/2210.6_ForwardContactGroup.png\" border=\"0\" \/><\/b><\/p>\n<p>&nbsp;<\/p>\n<p>He can then\u00a0drag and drop\u00a0your <strong>Contact Group<\/strong> in his <strong>Contacts<\/strong> and email your friends when you&#8217;ve filled enough days filling trashbags to earn an Adopt-a-Highway road sign thanking the Escape Reality group.<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/55\/4530.last_dragtosaveCG_450x246.jpg\" border=\"0\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Check out more information\u00a0on Contact Groups:<\/strong><\/p>\n<p><a title=\"Create and edit a contact group\" href=\"http:\/\/office.microsoft.com\/en-us\/outlook-help\/create-and-edit-a-contact-group-formerly-distribution-lists-HA010354963.aspx?CTT=5&amp;origin=HA102355785\">Create and edit a contact group<\/a><\/p>\n<p><a title=\"TechNet Magazine: Create and use contact groups in Outlook 2010\" href=\"http:\/\/technet.microsoft.com\/en-us\/magazine\/ff963533.aspx\">TechNet Magazine: Create and use contact groups in Outlook 2010<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>It&#8217;s your turn to organize a BBQ or highway litter patrol (or whatever) with your group of friends and you don&#8217;t want to type each individual name (or email address) on the To: line.&nbsp; There&#8217;s an easy way to avoid that mind-numbing task&#8211;create a Contact Group.&nbsp;&nbsp;<\/p>\n","protected":false},"author":68,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ep_exclude_from_search":false,"_classifai_error":"","footnotes":""},"content-type":[4035],"product":[4047,4036,4057,4058,4063,4075],"audience":[4101],"tags":[],"coauthors":[4913],"class_list":["post-1910","post","type-post","status-publish","format-standard","hentry","content-type-tips-and-guides","product-excel","product-microsoft-365","product-onenote","product-outlook","product-powerpoint","product-word","audience-personal-and-family"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Want a way to send email to a group? 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