{"id":229691,"date":"2017-09-18T09:00:05","date_gmt":"2017-09-18T16:00:05","guid":{"rendered":"http:\/\/www.microsoft.com\/en-us\/?p=229691"},"modified":"2022-07-01T12:22:33","modified_gmt":"2022-07-01T19:22:33","slug":"event-planning-made-easier-with-office","status":"publish","type":"post","link":"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/2017\/09\/18\/event-planning-made-easier-with-office\/","title":{"rendered":"Event planning made easier with Office"},"content":{"rendered":"<p>If you\u2019ve ever had to plan an event, you know how tricky getting all your ducks in a row can be. Chiara Adin of the NA Collective\u2014a New York City\u2013based event agency that creates memorable experiences for clients like H&amp;M, The North Face, and Pandora\u2014has some pointers to help you get everything done on time and on budget.<\/p>\n<p><iframe loading=\"lazy\" width=\"640\" height=\"360\" src=\"https:\/\/www.youtube.com\/embed\/9wyf6pkdbd4?feature=oembed\" frameborder=\"0\" allowfullscreen><\/iframe><\/p>\n<p>\u201cWhether you\u2019re planning your wedding, a fundraising event, or hosting an event for 500 people, start with a baseline of how much you\u2019re looking to spend and a way to track your purchases and expenses throughout the planning process,\u201d says Chiara says. \u201cExcel is a great tool for this\u2014use its mathematical capabilities to total and track your expenses in one place.\u201d<\/p>\n<p>Chiara stresses the importance of thinking it all through by taking some time to sit down and visualize your guests\u2019 journey from start to finish. \u201cThis will ensure you\u2019re not missing any major details like: How do they find out about it? How do they RSVP or do they need to? How do they get there? What do they do when they get there? Is there anything special you want them to remember about your event after they leave?\u201d<\/p>\n<p>In addition to keeping track of finicky details in a spreadsheet, you might think about laying your plans out in a presentation if you need to share them with colleagues, sponsors, or partners.<\/p>\n<p>\u201cWe make PowerPoint presentations for every single event we produce so that everyone is on the same page and you can have visuals of all your details,\u201d says Chiara.<\/p>\n<p>Here are Chiara\u2019s top three tips to help you prepare for any big event:<\/p>\n<p><strong>1.&nbsp;Don\u2019t be afraid to ask for help or advice.<\/strong><\/p>\n<p>\u201cYou can\u2019t do everything by yourself and you can\u2019t be an expert at everything unless you\u2019re a super hero!\u201d she laughs. \u201cIt\u2019s all about reaching out to your contacts, especially people that you think have already done something similar or can provide some insights. In the event space, it really is all about knowing the right people to do the right job, and you\u2019ll never know if you don\u2019t ask,\u201d says Chiara.<\/p>\n<p><strong>2. Delegate when possible.<\/strong><\/p>\n<p>It\u2019s a rare thing to see an event pulled off well by just one person. Most of the time it becomes too stressful and disorganized because no one can be everywhere at once. Trying to save money by doing everything yourself may save some dollars, but will probably cost you your sanity, and make the event a miserable affair for you.<\/p>\n<p>\u201cIf you don\u2019t have funds, ask some friends or people with aligned interests or your family to help,\u201d says Chiara. \u201cI guarantee you\u2019ll come up with at least one or more volunteers willing to take on a specific task at your event.\u201d<\/p>\n<p><strong>3. Stay calm and organized.<\/strong><\/p>\n<p>No matter how big or small the event is, stress will build up as you get closer to the day. Even though you think you still have tons of time to get lots of little things done, that time evaporates quickly\u2014especially if you\u2019re trying to do everything yourself.<\/p>\n<p>Think about using Excel to help you manage all those budgets, lists, or timelines. The more organized you are in your planning, keeping on top of things will help ensure you don\u2019t forget details when you get stressed.<\/p>\n<p>\u201cThere will ALWAYS be something that gets messed up last minute. It&#8217;s inevitable. But the ability to think on your feet and make calls to the right people will always save you in a pinch,\u201d says Chiara. \u201cIf you\u2019ve followed the steps above when the last final ball drops, you\u2019ll be cool and collected to figure out the best way to fix the problem.\u201d<\/p>\n<p>Apps like Excel and PowerPoint can make your event go that much smoother and help you stay organized, calm, and collected. If you have Office 365, take a look at some of our <a href=\"https:\/\/products.office.com\/en-us\/office-365-subscriber-templates\" target=\"_blank\" rel=\"noopener\">templates<\/a> to get started.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Planning an event can be tricky. Chiara Adin of the NA Collective\u2014a New York City\u2013based event agency\u2014has some pointers to help you get everything done on time and on budget.<\/p>\n","protected":false},"author":3368823,"featured_media":229695,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ep_exclude_from_search":false,"_classifai_error":"","footnotes":""},"content-type":[4034,4035],"product":[4047,4036,4063],"audience":[4081,4101,4102],"tags":[],"coauthors":[4437],"class_list":["post-229691","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","content-type-news","content-type-tips-and-guides","product-excel","product-microsoft-365","product-powerpoint","audience-enterprise","audience-personal-and-family","audience-small-business"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Event planning made easier with Office<\/title>\n<meta name=\"description\" content=\"Planning an event can be tricky. 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