{"id":380,"date":"2012-07-26T14:10:00","date_gmt":"2012-07-26T06:10:00","guid":{"rendered":"http:\/\/vm-officeblogs.cloudapp.net\/2012\/07\/26\/onenote-on-sharepoint-a-quick-guide-for-site-admins\/"},"modified":"2022-06-28T10:25:20","modified_gmt":"2022-06-28T17:25:20","slug":"onenote-on-sharepoint-a-quick-guide-for-site-admins","status":"publish","type":"post","link":"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/2012\/07\/26\/onenote-on-sharepoint-a-quick-guide-for-site-admins\/","title":{"rendered":"OneNote on SharePoint: A quick guide for site admins"},"content":{"rendered":"<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/17\/3513.SUMMARY_CreateNewNotebook_300x166.jpg\" alt=\"New Notebook in SharePoint\" title=\"New Notebook in SharePoint\" style=\"border: 0px currentColor; margin-right: 12px; float: left;\">Hosting your organization&#8217;s <b>OneNote notebooks<\/b> in a <b>SharePoint document library<\/b> offers the advantages of&nbsp;organizing&nbsp;them in one&nbsp;location, and the flexibility to decide who can access them by setting permissions.&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>The job of creating a library and configuring permissions&nbsp;usually falls on the shoulders of the SharePoint <b>site administrator<\/b>. We will walk you through the steps required to perform the following tasks:&nbsp;&nbsp;<\/p>\n<ul>\n<li>Create a new OneNote document library<\/li>\n<li>Manage permissions for the library<\/li>\n<li>Manage permissions for individual notebooks in the library<\/li>\n<\/ul>\n<h3>Create a new OneNote Document Library<\/h3>\n<p>Your organization has numerous OneNote notebooks on many different topics:&nbsp; budgets, inventory, product planning. They are scattered around the company, and people have a hard time tracking them down. You need a central place to store them, and decide a OneNote document library will do the trick.<\/p>\n<p>1. On your SharePoint site, click the <b>Site Actions<\/b> dropdown, and select the <b>New Document Library<\/b> option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" height=\"316\" width=\"208\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/17\/2746.New Doc Lib.jpg\" border=\"0\"><\/p>\n<p>2. On the <b>Create<\/b> dialog, enter a name and description for the document library. In the <b>Document Template<\/b> dropdown, select <strong>Microsoft OneNote 2010,<\/strong> and then click the <b>Create <\/b>button. <\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/17\/1134.Create Doc Library.jpg\" border=\"0\"><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-family: 'Arial','sans-serif'; color: black; font-size: 9pt;\"><\/p>\n<p>After SharePoint creates the Library, it will automatically open it so&nbsp;you can then set permissions. <\/p>\n<p><\/span><\/p>\n<p><span style=\"font-family: 'Arial','sans-serif'; color: black; font-size: 9pt;\"><\/p>\n<h3>Manage permissions for a document library<\/h3>\n<p><\/span><\/p>\n<p><span style=\"font-family: 'Arial','sans-serif'; color: black; font-size: 9pt;\">Some information in your notebooks is sensitive, so you don&#8217;t want just anyone to have access. You can restrict access, to give people varying levels of permission; for example, you give a select few the capability to update them.<\/span><\/p>\n<p><span style=\"font-family: 'Arial','sans-serif'; color: black; font-size: 9pt;\"><strong>Note: <\/strong>You can learn more about the SharePoint permission levels <a href=\"http:\/\/office.microsoft.com\/en-us\/windows-sharepoint-services-help\/permission-levels-and-permissions-HA010100149.aspx\">here<\/a>.<\/p>\n<p><\/span><span style=\"line-height: 115%; font-family: 'Arial','sans-serif'; color: black; font-size: 9pt; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;\">1. Select the <b>Library <\/b>tab under <b>Library Tools,<\/b> and then click the <b>Library Permissions<\/b> button.<br style=\"mso-special-character: line-break;\"><br style=\"mso-special-character: line-break;\"><\/span><\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/17\/7801.Granting Site Permissions Link.jpg\" border=\"0\"><\/p>\n<p>&nbsp;<\/p>\n<p>2. Click the <b>Stop Inheriting Permissions<\/b> button. This ensures that permissions set for the entire SharePoint site will not be applied to the library.<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/17\/5125.StopInheritingPerms.jpg\" border=\"0\"><\/p>\n<p>&nbsp;<\/p>\n<p>3. A dialog box lets you know that you&#8217;re about to create permissions for the&nbsp;<a>library<\/a>&nbsp;. Click <b>OK<\/b> to accept.&nbsp;<br \/>&nbsp;<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/17\/1817.Perms Change Warning Dialog.jpg\" border=\"0\"><\/p>\n<p>&nbsp;<\/p>\n<p>4. To give access to particular people in your organization, click the <b>Grant Permissions<\/b> button.<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/17\/2110.GrantPermsButton.jpg\" border=\"0\"><\/p>\n<p>&nbsp;<\/p>\n<p>5. On the <b>Grant Permissions<\/b> dialog, enter the names of the people you want to give access to. In this case, give them <b>Design<\/b> permissions, which lets them update and create new notebooks, but not grant permissions to others. <\/p>\n<p><img loading=\"lazy\" decoding=\"async\" height=\"430\" width=\"427\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/17\/7776.GrantPermissionsDialog.jpg\" border=\"0\"><\/p>\n<p>&nbsp;<br \/>Those people can now create new OneNote notebooks within SharePoint or publish notebooks to the library. <\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/17\/5327.CreateNewNotebookinSharePoint.jpg\" border=\"0\"><\/p>\n<p>They can also make changes to existing notebooks <a>in the library by <\/a>selecting to either <b>Edit in Browser<\/b> or <b>Edit in Microsoft OneNote<\/b>. <\/p>\n<p><img loading=\"lazy\" decoding=\"async\" height=\"219\" width=\"418\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/17\/0412.Edit in Browser or OneNote.jpg\" border=\"0\"><\/p>\n<p><strong>Note:<\/strong> In order to create a new notebook&nbsp;in SharePoint, users must have the OneNote desktop application installed on their computer.<\/p>\n<h3>Manage permissions for an individual notebook<\/h3>\n<p>You might want to restrict permissions even further to limit the number of people who can change a particular notebook. You can manage permissions on a single notebook in much the same manner as you do for the entire document library. <\/p>\n<p>1. Point to the notebook you want to restrict access to, select the dropdown next to the notebook name, and then click <strong>Manage Permissions<\/strong>.&nbsp;<span style=\"font-size: small;\"><span style=\"font-family: Calibri;\"><span style=\"mso-no-proof: yes;\">&nbsp;<\/p>\n<p><span style=\"font-size: small;\"><span style=\"font-family: Calibri;\"><br \/><strong><img loading=\"lazy\" decoding=\"async\" height=\"252\" width=\"441\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/17\/7230.ManagePermissionsLink.jpg\" border=\"0\"><br \/><\/strong><\/span><\/span><\/span><\/span><\/span><\/p>\n<p><span style=\"line-height: 115%; font-family: 'Arial','sans-serif'; color: black; font-size: 9pt; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;\">2. Follow the same steps for setting permissions on Library, i.e. stop inheritance of permissions and grant permissions to particular individuals. <\/span><\/p>\n<p><span style=\"line-height: 115%; font-family: 'Arial','sans-serif'; color: black; font-size: 9pt; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;\"><\/p>\n<p><b>More Info<\/b><\/p>\n<p><a href=\"http:\/\/www.microsoft.com\/b\/microsoft-onenote\/archive\/2012\/07\/06\/using-onenote-on-sharepoint.aspx\">Tight Teamwork: OneNote on SharePoint<\/a><br \/><a href=\"http:\/\/office.microsoft.com\/en-us\/windows-sharepoint-services-help\/permission-levels-and-permissions-HA010100149.aspx\">SharePoint Permission Levels<\/a><\/p>\n<p><\/span><\/p>\n<p><span style=\"color: #000000;\">Was this&nbsp;topic useful? Leave a&nbsp;comment to let us know. We&#8217;d like to hear from you.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Hosting your organization&#8217;s OneNote notebooks in a SharePoint document library offers the advantages of organizing them in one location, and the flexibility to decide who can access them through setting permissions. The job of creating a library and configuring permissions usually falls on the shoulders of the SharePoint site administrator. This post shows you how to perform both tasks.<\/p>\n","protected":false},"author":18,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ep_exclude_from_search":false,"_classifai_error":"","footnotes":""},"content-type":[4035],"product":[4036,4057,4066],"audience":[4081],"tags":[],"coauthors":[],"class_list":["post-380","post","type-post","status-publish","format-standard","hentry","content-type-tips-and-guides","product-microsoft-365","product-onenote","product-sharepoint","audience-enterprise"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>OneNote on SharePoint: A quick guide for site admins | Microsoft 365 Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/2012\/07\/26\/onenote-on-sharepoint-a-quick-guide-for-site-admins\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"OneNote on SharePoint: A quick guide for site admins | Microsoft 365 Blog\" \/>\n<meta property=\"og:description\" content=\"Hosting your organization&#039;s OneNote notebooks in a SharePoint document library offers the advantages of organizing them in one location, and the flexibility to decide who can access them through setting permissions. 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This post shows you how to perform both tasks.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/2012\/07\/26\/onenote-on-sharepoint-a-quick-guide-for-site-admins\/\" \/>\n<meta property=\"og:site_name\" content=\"Microsoft 365 Blog\" \/>\n<meta property=\"article:published_time\" content=\"2012-07-26T06:10:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-06-28T17:25:20+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/wp-content\/uploads\/sites\/2\/migrated-images\/17\/3513.SUMMARY_CreateNewNotebook_300x166.jpg\" \/>\n<meta name=\"author\" content=\"Courtney Owen\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Courtney Owen\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" 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