{"id":830,"date":"2012-08-28T19:00:00","date_gmt":"2012-08-28T11:00:00","guid":{"rendered":"http:\/\/vm-officeblogs.cloudapp.net\/2012\/08\/28\/comments-and-revisions-in-word-2013\/"},"modified":"2022-07-25T06:10:41","modified_gmt":"2022-07-25T13:10:41","slug":"comments-and-revisions-in-word-2013","status":"publish","type":"post","link":"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/2012\/08\/28\/comments-and-revisions-in-word-2013\/","title":{"rendered":"Comments and Revisions in Word 2013"},"content":{"rendered":"

Today’s post comes from Jonathan Bailor, the program manager on the Word team responsible for features for comments and revision tracking.<\/i><\/p>\n

In his introductory post describing Word 2013, Tristan mentioned our focus on polishing existing user experiences\/scenarios over \u201cadding new features.\u201d One of the specific scenarios we polished up in Word 2013 is reviewing documents.<\/p>\n

Simple Markup \u2013 The New Default View in Word 2013<\/h3>\n

For example, while reviewing documents it is not uncommon to open one that look like this:<\/p>\n

\"Screenshot<\/p>\n

…or like this:<\/p>\n

\"Screenshot<\/p>\n

While tracked changes and comments can greatly enhance your ability to review documents, we wanted to provide you with a bit more choice in how you see them. Is the information provided by tracked changes and comments in the previous pictures useful? Yes. Are there some scenarios where presenting all of that information at once (as pictured above) is ideal? Yes. But we wondered if we could find other ways to present this information optimized for specific scenarios, such as reading the document.<\/p>\n

For example, here are those exact same documents opened in Word 2013:<\/p>\n

\"Screenshot<\/p>\n

\"Screenshot<\/p>\n

These documents are being displayed in our new \u201cSimple Markup\u201d view of track changes and comments. In this view, we keep the document clean, make it clear where tracked changes and comments are, and give you the ability to easily review the tracked changes and comments as you\u2019d like to. Want to see the tracked changes? Click on the red bar to the left of the text. Want to see the full comment? Click it or hover over it.<\/p>\n

\"Screenshot<\/p>\n

Want to see all of the tracked changes and comments like in previous version of Word? Switch into \u201cAll Markup\u201d view.<\/p>\n

\"Screenshot<\/p>\n

Want to hop on your couch with your tablet and just read the document (a.k.a. you don\u2019t care about the tracked changes nor comments)? Switch into reading mode and immerse yourself in the body of the document. With the new revision view modes, you\u2019re only seeing the track changes and comments that you want, when you want.<\/p>\n

\"Screenshot<\/p>\n

In addition to a simpler view of tracked changes and comments (without losing any of the power of previous versions of Word), in the Word 2013 screen shots above, you may have noticed two additional ways we polished document review:<\/p>\n

    \n
  1. Track changes and comments look modern<\/li>\n
  2. People and communication are integrated into comments<\/li>\n<\/ol>\n

    Modernize how track changes and comments look<\/h3>\n

    We made some simple but useful visual changes to both track changes and comments \u2013 all focused on color. Specifically, we wanted to maximize the positive impact color can have to make things stand out, while minimizing distractions that may occur when color is used excessively. In the Word 2013 screen shots above you will notice that track changes and comment still show up per user in red, blue, etc., but the shades of color used have been updated. Additionally, we use color more sparingly within comments to give your documents a cleaner feel even if you are showing All Comments, and make the comment you are working with stand out more.<\/p>\n

    \"Screenshot<\/p>\n

    Integrated People and Communication<\/h3>\n

    Document review is fundamentally about communication \u2013 Word 2013 makes communicating from within your documents easier than ever. For new documents created in Word 2013, you\u2019ll see a picture of the reviewer in all of their comments. Using the new Person Card, you can easily communicate with them \u2013 email, IM, phone, video\u2014right from the comment. This is available for users signed in with a Microsoft account or an Active Directory account at work. If you have a quick clarification question, the reviewer is now just a click away.<\/p>\n

    \"Screenshot<\/p>\n

    This is part of our investment to integrate people and communication directly in context of collaboration scenarios throughout Office 2013. As we described a bit in previously, wherever you see a person\u2019s photo in the Office 2013 experience, you can click to access the Person Card. From the Person Card you can check that person\u2019s availability, start a communication by IM, voice, or video, or learn more about them via their latest social updates. In a future post we\u2019ll describe more about the Person Card and new People features in Office 2013.<\/p>\n

    Note: We have expanded the size of the area that shows comments to ensure that you can fit as many comments on to a page as you always have, while also enjoying the updated look and functionality of comments.\u00a0<\/i><\/p>\n

    Reply to Comments and Mark Comments Done<\/h3>\n

    Our last major enhancement to comments is the addition of two simple and highly requested features\u2026<\/p>\n

    We often hear about customers who send a document out for review, receive comments from their teammates about updates needed to the document, make the updates, and then want to send the document back out with explanations of the updates made for each of the original comments. Scenarios like this are much simpler in Word 2013 because you can add replies to comments by clicking the reply button in the comment, right-clicking in the comment, or clicking New Comment on the ribbon while you are in a comment.<\/p>\n

    \"Screenshot<\/p>\n

    Related, we\u2019ve heard that when customers are finished with a comment, they want to get it out of the way, but don\u2019t necessarily want to delete it as it provides useful context. In Word 2013 you can address this scenario by right-clicking on the comment and marking it as done. This will shrink the comment and all replies down and fade it into the background.<\/p>\n

    \"Screenshot<\/p>\n

    I hope that the improvements mentioned above will make it even easier for you to review documents in Word. Tell us what you think in the comments below the post \u2013 we\u2019d love to know what you think.<\/p>\n

    PS: My teammate Nick Simons covers this in detail in his post Comments Encouraged, but another helpful addition to Word\u2019s document review capabilities is the addition of comments and track changes to the Word Web Companion. Now, anyone with an internet connection can add rich comments and tracked changes to your documents.<\/p>\n

    \"Picture<\/p>\n

    The comments and revisions feature crew is excited to share their work on this feature with you!<\/p>\n","protected":false},"excerpt":{"rendered":"

    Following on our introductory post to Word 2013 by Tristan Davis, here we discuss how we’ve polished the scenarios around reviewing documents using comments and tracked changes. We’ve improved how we display comments and revisions, and added some nifty features to make your scenarios easier. Read on to see what it’s all about.<\/p>\n","protected":false},"author":26,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ep_exclude_from_search":false,"_classifai_error":"","footnotes":""},"content-type":[4035],"product":[4036,4075],"audience":[4081,4101,4102],"tags":[4265],"coauthors":[4874],"class_list":["post-830","post","type-post","status-publish","format-standard","hentry","content-type-tips-and-guides","product-microsoft-365","product-word","audience-enterprise","audience-personal-and-family","audience-small-business","tag-azure"],"yoast_head":"\nComments and Revisions in Word 2013 | Microsoft 365 Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/blog\/2012\/08\/28\/comments-and-revisions-in-word-2013\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Comments and Revisions in Word 2013 | Microsoft 365 Blog\" \/>\n<meta property=\"og:description\" content=\"Following on our introductory post to Word 2013 by Tristan Davis, here we discuss how we've polished the scenarios around reviewing documents using comments and tracked changes. 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