The latest updates to the Tenant-level analytics include analytics for Power Automate – Cloud flows deployed across multiple environments or the entire tenant.

To better accommodate the rapid expansion of Power Platform adoption across the enterprise, service administrators depend on advanced monitoring solutions.  Tenant-wide analytics are built on service telemetry data derived from Power Platform apps, bots, and services. These solutions allow environment admins to effectively monitor activities related to Cloud flows across the organization.  This update includes an expansion to the Data Export pipeline making Usage & Inventory metrics for Cloud flows available to Power Platform customers.

Who has access?

Admins with the following roles and a license can view the Power Platform admin center analytics:

• Tenant-level administrator – has access to all environments
• Environment-level admin – environment list is filtered to include only environments where the admin has Contributor or Environment Admin role

How does it work?

After enabling Tenant-level analytics, environment admins navigate to the Analytics -> Power Automate tab.  In the upper-right corner, select Tenant level analytics from the dropdown list.

Further reading

• Preview: Tenant-level analytics for Power Automate – Power Platform | Microsoft Docs

The post Announcing Tenant-level analytics for Power Automate Cloud flows appeared first on Microsoft Power Platform Blog.

So today we are happy to announce that now you have two different options to monitor the analytics for RPA UI flows — from PPAC (Power Platform Admin Center) or using CoE Starter Kit.

Power Platform Admin Center

The easiest option for admin/CoE to view analytics is simply to visit PPAC (Power Platform Admin Center). This gives you out of box reports with no installation needed. It is accessible to anyone who has environment admin privilege. To access PPAC reports, you just need to click the Admin Center from the Power Automate portal settings menu.

4 new analytic reports for UI flows are available today, they are Runs, Usage, Created and Errors. More reports will be added in a later time.

After you select the report, you can switch the views between Cloud flows and Desktop flows
You can switch to view analytics for specific environment that you are admin with. You can also change the time period (up to 28 days) to view. Data will be refreshed on a daily base. (Note, tenant level rollup report across multiple environments is not available today, but will be coming later)

After you switch to Desktop flows view, you can apply detail filters to see data for specific types of desktop flows, e.g. Power Automate Desktop, Selenium IDE or Windows recorder (V1) type, as well as to filter by attended or unattended run mode.

The 1st report is Runs which gives you an overview of daily, weekly and monthly desktop flows run statics, with trending lines and run results breakdown (e.g. success/failure/cancel) This report gives insights on how actively desktop flows are used in each environment.

The 2nd report is Usage which shows you the desktop flows that being used most so you can get a good idea about your automation inventory.

The 3rd report is Created which shows you analytics against recent created new desktop flows, so you understand how active your desktop flows makers and who they are. (Note, you must upgrade the Power Automate Desktop app to the GA version, released 12/09/2020 or later, in order to generate correct data for this report)

The 4th report is Errors which shows the top error types that have been caused failures in your desktop flows. (Note, you must upgrade the Power Automate Desktop app to the GA version, released 12/09/2020 or later, in order to generate correct data for this report)

Center of Excellence starter kit

Above is the introduction for analytics through PPAC. The other option to view analytics is to use the powerful CoE Starter Kit (Microsoft Power Platform Center of Excellence)  The CoE Starter Kit will be useful if you need more and richer governance and monitoring capabilities which cannot be met yet using the built-in PPAC reports. Or in some situations, you wish to build your own customized reports or setup some configurable alerts. You will find CoE Starter Kit to be a handy tool for those needs. It does require addtional setup and configurations but many admins/CoEs found it is really worth the efforts. To learn more about CoE Starter Kit and get started, please check out here.

Hope you enjoy those new analytics features of desktop flows. Please start using them and welcome to provide your feedbacks through Power Platform forum.

The post Introduction to Power Automate RPA desktop flows analytics appeared first on Microsoft Power Platform Blog.

Note: The pre-requisites for accessing these reports has not changed, but is something we are working on. Please review the requirements in our previous post.

Both reports provide insight into how users are using flow within your tenant. From a sharing perspective, you are able to understand who are your champions and then figure out how you can empower them to provide even more automated solutions for your organization! The connectors report will identify Microsoft, third party and custom connectors that are in use within your organization. 

When you navigate to the Power platform admin center, you will find an Analytics menu where you can choose to browse analytics for the Common Data Service, Microsoft Flow and PowerApps. For the Sharing and Connectors report, we will click on Microsoft Flow. 

In addition to the sharing report, we have also released a report that highlights connector usage. In the Connectors report we will provide:

What’s coming?
We aren’t done just yet. We are working on reducing the requirements for accessing these reports. We are also working and providing more details within these reports. What else is missing? Would love to hear from you in the comments below.

The post New Power platform Admin Analytics Reports: Sharing and Connectors appeared first on Microsoft Power Platform Blog.

For those of you who are familiar with the Microsoft Flow Maker Analytics that we previously shipped, the Admin Analytics for Microsoft Flow will look and feel very familiar. We are providing the same Power BI Embedded experience, but with an environment-wide view point. 

Why did we build Microsoft Flow Admin Analytics?

We built Admin Analytics as a result of customer feedback. Our customers want more visibility into how their organization is using Microsoft Flow. They also want quick access to insights that allow them to govern and provide change management services to their users.

What is required to access Admin Analytics?

During this preview release, tenant administrator privileges are required. In addition, a Flow Plan 2 license is required.

Note: During this preview, you will also need to be part of the Environment Administrator role for the  environment that you wish to view Analytics. This permission can be set within the existing Flow Admin center. See the Roadmap section of this post for additional information.

How long is data retained?

Data is retained for 28 days and never leaves the region that your environment is hosted in. However, we do provide filters that allow you to view 7 and 14 days worth of data.

Can I export this data?

Much like other Power BI dashboards, yes you can export data by clicking on the Export data label within the visualization menu.

What is the scope of data presented?

We provide analytics from a per-environment view point. You can select your environment by clicking on the Change Filters link or the Filter icon in the upper right-hand corner.

What reports are included in Microsoft Flow Admin Analytics?

As part of this initial release, we are including 5 Microsoft Flow reports including:

• Runs provides a Daily, Weekly and Monthly view of the Successful, Failed, Cancelled and Total flow runs within a specified environment.

• Usage provides insights related to the types of flows that are in use. This includes Button, Scheduled and System Event flows, all broken down by the number of runs and the trend over a configured timeline.

• Created provides insight into the different types of flows that have been created. This includes Button, Scheduled and System Event flows, all broken down by the number of runs and a trend over a configured timeline.

• Errors provides insights into flows that may be experiencing issues. The errors will be broken down by error type so that you can look for common problems that may exist. In addition, we will provide the total number of errors that have occurred within your configured timeframe. We will also provide you with a Last occurred timestamp which will provide an indication of how recently the last error occurred.

• Shared provides insight into the flows that have been shared within an environment. We will include the type of flow including Button, Scheduled or System Events. In addition, we will provide the name of the flow that has been shared and the number of shares that have taken place including a timeline of these share events.

What is coming next?

As mentioned earlier in this blog post, this is an initial preview of our Admin Analytics. Our team is already working on our next release which will include more details about who owns these flows that have been used, created, shared or have errors. In addition, we will be providing a Connectors report which will outline which connectors are being used within an environment.

Roadmap

In addition to the enhancements that will follow this initial release, we will also be working on more granular access to these reports so that Environment Admins have access to these reports without requiring tenant administration privileges.

We also want to provide aggregated tenant-level analytics so that you can see summary level information across your entire tenant.

What else would you like to see included in these analytics?

Please provide comments below on any features that you would love to see included in this analytics feature.

The post Introducing Power platform Admin Analytics appeared first on Microsoft Power Platform Blog.

In this release, we are providing the ability to view:

• Total flow runs by day
• Number of flow runs
• Flow runs trend

Accessing Flow Analytics

There are a few different ways a user can access the analytics feature:

• Option 1: From the Maker Portal (https://flow.microsoft.com), navigate to the ​My flows or Team flows lists, click on the … dropdown and then click on See analytics.

• Option 2: Select the flow you are interested in from the My flows or Team flows ​list. With your flow selected, you will see a See analytics link. Click on this link to view the analytics for this flow.

• Option 3: On a flow’s main page, click on the More dropdown and then click on See analytics.

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• Using any of these approaches, you will be transitioned to an analytics experience for that specific flow. As you can see in the following image, there are 3 visualizations available for us to explore. The current experience is focused on the number of run executions and whether they are successful or have failed. We provide both metrics over a span of the last thirty days.

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Note: It may take up to an hour for analytics data to appear within this dashboard. If you are looking for instant run execution data, please see run details for a specific flow.

Licensing Requirements

Accessing Flow Analytics requires a Flow Plan 2 license. If you do not see the See analytics link appearing in the maker portal, that means that you do not meet the minimum licensing requirements. For more details about Flow licensing, including signing up for a free Flow Plan 2 trial license, please visit our licensing page. 

More Coming…

This is the first set of visualizations and metrics that are included in Flow Analytics. Stay tuned for additional visualizations and metrics related to error details.

Flow Analytics for Admins is another capability that we are investing in. If you have ideas for analytics or other feedback, please leave us comments below or post on our Community forums.

The post Announcing Microsoft Flow Analytics appeared first on Microsoft Power Platform Blog.