planner Archives - Microsoft Power Platform Blog Innovate with Business Apps Mon, 08 Mar 2021 16:00:00 +0000 en-US hourly 1 Flow templates for educators http://approjects.co.za/?big=en-us/power-platform/blog/power-automate/flow-templates-for-educators/ Mon, 08 Mar 2021 16:00:00 +0000 The EDU teams within Microsoft have surveyed hundreds of teachers around the world and created automated workflows on common tasks in education including creating tasks for onboarding new teachers, automating registration, tracking professional development credits, and more. Try these templates and take them apart to get started with Power Automate.

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]]> If there is one resource that continually evades the grasp of nearly every educator on earth, it is time. With such a broad set of responsibilities, it seems there simply are not enough hours in the day for a teacher to accomplish everything. Preparing materials, organizing classes, teaching classes, engaging in professional learning, working with parents and families, and playing key roles as co-workers, school leaders, and community members only scratch the surface of what it means to be an educator. When you toss COVID-19 into the mix, it’s no wonder that teachers have even less time as they work to fulfill their important roles during a tumultuous time.

Remote and hybrid learning environments are now the predominant means for instruction. Platforms like Microsoft Teams have become the avenue through which teachers teach and students learn. It is our mission to empower every educator to achieve more and we want to help you take meaningful steps toward that end by saving you precious time.

Power Automate can be a useful tool that takes everyday tasks and automates them through various “flows.” Like a “flow chart” from which it gets its name, a “flow” is a series of steps that run in order. It can look up rows from a table, send emails, create files, and even play back a set of recorded clicks and keystrokes for desktop automation. Gone are the days of repeating by hand, one by one.

 

As you will read in the list below, anything from course registration to scheduling announcements can be set to automatically run with very little setup beforehand. The EDU teams within Microsoft have surveyed hundreds of teachers around the world and created automated workflows on common educator tasks including:

Title Description
Create tasks in Microsoft Planner for onboarding new teacher Automatically create all the tasks and checklist items a new teacher needs to complete in Microsoft Planner.

 
Send text to office liaison to translate Communication from a teacher, administrator, or anyone at the office may need to be translated for families to read in their language. This flow will help an office liaison set up a way to receive content to be translated, automate a basic translation to work from, and return a refined translation to the sender.

 
Automating registration for courses or school events This flow will allow you to automatically set up course or event registrations and send confirmation emails to the organizer and attendee.

 
Collect instructional feedback or other information for staff and students  This flow will allow educators create an automatic system for gathering and collecting information using Microsoft Forms and SharePoint.

 
Sending posts between Teams channels This flow will allow for educators to send messages from one Teams channel to a different Team without having to copy and paste. This is different from posting one message across multiple channels within the same Team

 
Scheduling posts and announcements in Teams This flow will allow educators to schedule announcements and posts to be published at a designated time in Microsoft Teams such as a schedule for the week.

 
Creating an assessment calendar This flow will allow for educators to create a calendar of assessments across the institution. Any teacher can submit an assessment date in a form which will add it to a calendar.

 
Submitting professional development (PD) requests This flow tracks an approval process for professional development credits. Educators submit a form for PD requests, then an approval is automatically sent for consideration.
Track approvals or requests for maintenance This flow will allow leaders or educators create an automatic maintenance system that involves approvals or requests using Microsoft Forms, Outlook, and SharePoint.

We are here to help you implement the flows you see in this list along with any others you may be able to think up. We are eager to understand how automation can become a meaningful and helpful part of your daily workflow as continue to improve them.  If you have a story about how an automated process has improved your life as an educator or if you have an idea for building a new one, we want to hear it! Please contact us.

It is our hope that these flows can free you from the manual aspects of teaching in remote and hybrid learning environments and give you back some time.

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]]> Intermediate | Microsoft Flow: Using Teams + Planner + Bizzy = Efficiency on the go! http://approjects.co.za/?big=en-us/power-platform/blog/power-automate/using-flow-teams-planner-bizzy-for-digital-transformation/ Thu, 15 Feb 2018 14:10:45 +0000 In this video Follow along as I take an outing on a sunny day and am still able to be productive in my work along the journey by using Bizzy to show me what items are overdue in my Planner. This way I can be sure and act on the highest priority items for the day and not miss the important stuff! Come see how it works and how its made and join in the discussion about Flow!

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]]> Hey Flow Fans!

Today I am bringing you a new video focused on productivity while on the go! 

​The winter in Seattle is quite rainy and gloomy and when the sun comes out most of us try to get out and feel it on our skin for a little while. I dont know about you… For me though, when I head out of the office, its really important to stay productive while on the move. So in this video I am going to show you a Flow that i use which combines Microsoft Teams, Planner, and a Flow partner tool called Bizzy Bot which allows me to quickly ask questions of Bizzy inside of teams, to return me important information i need so that i can know what items i need to address immediately! sounds complicated, but its not. 

After i show you how it works, I’ll also show you how its made! 

 

 

Please let me know video you would like to see next! Leave a comment below, Talk to me over on Twitter, or chat with me in the Official Flow Community!

Until next time! Later Flow Fans!

– Jon

P.S. To never miss another blog post from the Flow blog – Use This Flow

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