{"id":110756,"date":"2016-10-13T10:58:54","date_gmt":"2016-10-13T17:58:54","guid":{"rendered":"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/power-automate\/handle-expense-reports\/"},"modified":"2016-10-13T10:58:54","modified_gmt":"2016-10-13T17:58:54","slug":"handle-expense-reports","status":"publish","type":"power-automate","link":"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/power-automate\/handle-expense-reports\/","title":{"rendered":"Flow of the Week: Handle expense report receipts from your phone"},"content":{"rendered":"<p>This week we would like to highlight a solution to a very common problem in business: sending receipts for expense reports. If you make purchases for your business you&#8217;re likely to collect a pile of receipts for all of your business expenses and then send them off to your approver. That can now be much simpler with Microsoft Flow.<\/p>\n<h2>Get Office Lens<\/h2>\n<p>The first step is to take a picture of your receipt with your phone. Install the free Office Lens app (available for both\u00a0<a href=\"https:\/\/itunes.apple.com\/us\/app\/office-lens\/id975925059?mt=8\">iOS <\/a>and\u00a0<a href=\"https:\/\/play.google.com\/store\/apps\/details?id=com.microsoft.office.officelens&amp;hl=en\">Android<\/a>).\u00a0<\/p>\n<p style=\"text-align: center;\"><img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/fotw-expense-reports-lens.jpg\" style=\"width: 187px; height: 332px;\"\/><\/p>\n<p>Once you have taken a picture with Office Lens you it will be easily uploaded to your <strong>OneDrive for Business<\/strong> in a folder called <strong>Office Lens<\/strong>.<\/p>\n<h2>Create the flow to email your photos<\/h2>\n<p>The second step is to create a flow that will email your approver the picture whenever you take it from the Office Lens app. There is <a href=\"https:\/\/flow.microsoft.com\/en-us\/galleries\/public\/templates\/a8bbcb55b1fd4c1d81a364e48aa24ad4\/send-onedrive-for-business-files-to-an-email\/\">an easy to use template here to get started<\/a>:<\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/flow.microsoft.com\/en-us\/galleries\/public\/templates\/a8bbcb55b1fd4c1d81a364e48aa24ad4\/send-onedrive-for-business-files-to-an-email\/\"><img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/fotw-expense-reports-template.png\" style=\"width: 335px; height: 324px;\"\/><\/a><\/p>\n<p>To set up this flow you will need to fill out the two required fields:<\/p>\n<ol>\n<li>First, select the\u00a0<strong>Office Lens<\/strong>\u00a0folder in your OneDrive for Business. Click the small folder icon and then click on the arrow next to\u00a0<strong>Root<\/strong>. You should now see a list of all of the folders you have and be able to select Office Lens.<\/li>\n<li>Second, enter the email address of your approver into the\u00a0<strong>To<\/strong>\u00a0field on the email card. If you have multiple possible approvers, enter the addresses separated by commas.<\/li>\n<\/ol>\n<p style=\"text-align: center;\"><img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/fotw-expense-reports-flow.png\" style=\"width: 376px; height: 226px;\"\/><\/p>\n<p>All you need to do now is click\u00a0<strong>Create Flow<\/strong>\u00a0at the top of the screen. Now, handling expenses is easier than ever &#8212; all you need to do is use the Office Lens app and take a picture of the receipt &#8212; and the approver will instantly get an email to review it.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Create a flow in two simple steps that makes it a breeze to handle receipts from your phone and get them to an approver.<\/p>\n","protected":false},"author":347,"featured_media":0,"comment_status":"open","ping_status":"open","template":"","power-automate-category":[2590,2793],"power-automate-tag":[],"coauthors":[2913],"class_list":["post-110756","power-automate","type-power-automate","status-publish","hentry","power-automate-category-flow-of-the-week","power-automate-category-stories"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Flow of the Week: Handle expense report receipts from your phone - Microsoft Power Platform Blog<\/title>\n<meta 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