PhD Summer School 2016

The agenda will be full of exciting events including demonstrations, talks, and discussions, which will enable you to interact with and present your poster together with networking events. For more details, review the PhD Summer School 2016 agenda.

Plan to arrive at Selwyn College no later than 16:00 on Monday, 4 July 2016 for check in at The Porters Lodge. Registration and High Tea is between 16:00 and 18:00.

• Directions to Selwyn College

Book your travel as soon as possible so that you can be sure to arrive no later than 16:00 on Monday, 4 July 2016 and leave no earlier than 12:30 on Friday, 8 July 2016 when Summer School officially closes.

Travel tips:

• Where possible, fly into either London Stansted or London City Airport, which are closer to Cambridge and less congested.
• Avoid flying into London Heathrow or London Gatwick airports, which are quite a distance from Cambridge.
• Cambridge Airport runs flights to and from a limited number of European destinations.
• Use the train where possible; it’s better for the environment!

Please register for your accommodation via the link in your invitation by 20 May 2016. Reservations should not be made directly. Request a room for the day that you arrive.

Checkout is before 9:30 A.M. on Friday, 8 July 2016.

Luggage cannot be left at Selwyn College once you have checked out on Friday, 8 July, but can be stored securely at Microsoft Cambridge whilst you attend Summer School for the morning.

All non-Microsoft visitors to the Microsoft Cambridge Research Office requiring a Business Travel Support letter to support their visa should request this letter directly via the Business Travel Letter Tool. NB: All non-Microsoft visitors must have or create a Microsoft account, such as Outlook.com or Hotmail.com to access the Business Travel Letter Tool and submit a request.

During this process, you will be asked for the name of the Microsoft sponsor. Please provide Scarlet Schwiderski-Grosche as the FTE who will be asked to approve your request once you have submitted this in the tool.

You are responsible for getting to Selwyn College and should follow the travel reimbursement guidelines. All transportation during Summer School will be provided, including transfers between Selwyn College and Microsoft Research.

The dress code whilst you are at Microsoft Cambridge for Summer School is smart/casual.

Strict dress code is required for the Go Karting Event – trousers and closed shoes should be worn otherwise you will not be permitted to take part due to health and safety.

No caps/baseball hats or shorts will be permitted at Downing College Dinner. Smart dress is encouraged but not mandatory and if men are going to wear T-shirts they should be collared.

Selwyn College will offer free Wi-Fi in the bedrooms and public areas. Microsoft Research will offer free Wi-Fi access in the building. There will be instructions available when you access the building.

Vegetarian options will be provided for all meals and snacks. Should you have any additional special dietary needs, please make sure you let us know when you register.

Please email a-suef@microsoft.com to advise of any other special requirements that you require whilst staying with us during Summer School. Microsoft have a prayer room for those students wishing to use this.

Yes, if you have consented to sharing your details during your online registration.

If you consented to sharing your photographs during your online registration, you will have access to the photographs after the event.

• In a medical emergency, dial 999
• For a non-emergency, a list of local medical surgeries can be found here or ring one listed below:
  • Cherry Hinton Medical Centre 0844 8151440
  • Bridge Street Medical Centre 08444 773939
  • Petersfield Medical Practice 01223 350 647
  • York Street Medical Practice 01223 364 116

In the case of sickness or an emergency, where possible, please notify Sue Flanders, PhD Scholarship Programme Manager on 01223 476 996 or by email a-suef@microsoft.com as soon as you can.