{"id":16193,"date":"2024-08-15T09:10:38","date_gmt":"2024-08-15T16:10:38","guid":{"rendered":"https:\/\/www.microsoft.com\/insidetrack\/blog\/?p=16193"},"modified":"2024-11-08T11:55:57","modified_gmt":"2024-11-08T19:55:57","slug":"reimagining-content-management-at-microsoft-with-sharepoint-premium","status":"publish","type":"post","link":"https:\/\/www.microsoft.com\/insidetrack\/blog\/reimagining-content-management-at-microsoft-with-sharepoint-premium\/","title":{"rendered":"Reimagining content management at Microsoft with SharePoint Premium"},"content":{"rendered":"\n
\"Microsoft<\/figure>\n\n\n\n

At Microsoft, we\u2019ve rolled out SharePoint Premium across the company, including in Microsoft Digital, the company\u2019s IT organization where we\u2019re using it to transform how the company manages its content.<\/p>\n\n\n\n

SharePoint is the backbone of our content management and collaboration strategy. We use it to enable our employees to access, share, and co-create documents across teams and devices for more than 600,000 sites containing 350 million pieces of content and more than 12 petabytes of data. It\u2019s at the core of everything we do, from being the place where individual employees and small teams store and share their work, to being home to our very largest portals, where the entire company comes together to find news and perform important common tasks.<\/p>\n\n\n\n

At this scale, we continually face the challenge of ensuring that our content stored in SharePoint is secure, compliant, and easy to find and use.<\/p>\n\n\n\n

It\u2019s a big task, according to Stan Liu, senior product manager and knowledge management lead at Microsoft Digital.<\/p>\n\n\n\n

\"Liu
Stan Liu (left to right), Ray Peer, and Sean Squires (not pictured) are part of a team that\u2019s deploying SharePoint Premium to create a new culture of content management at Microsoft.<\/figcaption><\/figure>\n\n\n\n
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\u201cWe have a complex environment,\u201d Liu says. \u201cWith more than 300,000 users accessing the Microsoft 365 tenant across multiple global regions, a significant amount of content is being created and stored within our SharePoint environment.\u201d<\/p>\n<\/blockquote>\n\n\n\n

Liu is no stranger to the challenges of managing SharePoint at scale.<\/p>\n\n\n\n

\u201cWe have several teams creating content and many trying to find content,\u201d he says. \u201cDiscoverability is always at the front of our minds and making content easy to find requires time and effort in SharePoint.\u201d<\/p>\n\n\n\n

Liu\u2019s team is focused on making content management as simple and effective as possible for Microsoft employees. SharePoint users at Microsoft Digital perform many manual tasks to keep SharePoint content secure, compliant, and easy to find and use. They apply their efforts to provide better governance over constantly increasing digital content, prevent accidental sharing, and effectively manage the content lifecycle.<\/p>\n\n\n\n

At this scale, with the challenges of discoverability and manual effort clearly in focus, Liu\u2019s team has turned to SharePoint Premium to meet these challenges and prepare Microsoft Digital for the next generation of content management and usage scenarios.<\/p>\n\n\n\n

Discovering, automating, and more with SharePoint Premium<\/h2>\n\n\n\n

SharePoint Premium uses the power of Microsoft Azure Cognitive Services and the Microsoft Power Platform to bring AI, automation, and added security to content experiences, processing, and governance to SharePoint. It delivers new ways to engage with our most critical content, managing and protecting it through its lifecycle.<\/p>\n\n\n\n

AI is at the root of the SharePoint Premium feature set, enhancing productivity and collaboration. AI-driven search provides personalized and relevant search results by understanding user intent and context. AI-powered insights help users discover patterns and trends in their data, enabling more informed decision-making. AI-automated workflows and content management streamline processes, while AI-infused advanced security measures ensure data protection.<\/p>\n\n\n\n

SharePoint Premium includes a large set of services, including:<\/p>\n\n\n\n