{"id":5059,"date":"2023-08-14T06:49:03","date_gmt":"2023-08-14T13:49:03","guid":{"rendered":"https:\/\/www.microsoft.com\/insidetrack\/blog\/?p=5059"},"modified":"2023-10-10T13:25:29","modified_gmt":"2023-10-10T20:25:29","slug":"microsoft-moves-its-main-employee-portal-to-latest-version-of-sharepoint","status":"publish","type":"post","link":"https:\/\/www.microsoft.com\/insidetrack\/blog\/microsoft-moves-its-main-employee-portal-to-latest-version-of-sharepoint\/","title":{"rendered":"Microsoft moves its main employee portal to latest version of SharePoint"},"content":{"rendered":"

\"Microsoft<\/p>\n

Editor\u2019s note: This blog post has been updated to reflect how improvements in SharePoint in Microsoft 365 are enabling Microsoft to share news about COVID-19 and remote working with its employees in ways that were previously not possible.<\/em><\/p>\n

Moving MSW, Microsoft\u2019s internal news and information portal, to the latest version of SharePoint in Microsoft 365 is aiding the company as it provides COVID-19 guidance to its employees.<\/p>\n

\u201cWe pretty dramatically rearranged our home page in a matter of hours to better be able to represent to employees our response to COVID-19,\u201d Jaffe says. \u201cThis would have been impossible in the old SharePoint environment. It\u2019s pretty amazing to have a tool flexible enough to allow us to make this kind of change this quickly.\u201d<\/p>\n

\"MSW<\/a>
(Click image to enlarge.) Microsoft\u2019s Employee Communications Team was able to rework the MSW homepage in just a few hours using features in the latest version of SharePoint in Microsoft 365. The team rearranged the site to improve how it presents COVID-19 information to company employees.<\/figcaption><\/figure>\n

Microsoft finished moving MSW to SharePoint in Microsoft 365 in January, opening a number of new doors to the people who manage a website that is Microsoft\u2019s front door for its employees.<\/p>\n

\u201cMSW is an out-of-the-box SharePoint home site for the entire organization,\u201d Jaffe says. \u201cOur vision is that it\u2019s tailored to all of our employees based on where they work and who they work with, and is accessible on any device, anywhere.\u201d<\/p>\n

The changeover of the Microsoft home page to the most current version of SharePoint is a pivotal milestone on the company\u2019s journey to migrate nearly 400,000 sites and portals to the web-based collaborative platform, moving from the classic publishing version of SharePoint to the latest \u201cintelligent intranet\u201d functionality.<\/p>\n

That new functionality is enabling MSW to use SharePoint home-site technology to give employees a dynamic, personalized, and mobile experience\u2014one that can change easily when the need arises.<\/p>\n

On Monday, March 24th, Jaffe\u2019s team decided that MSW\u2019s home page needed to be reorganized to better show the content that Microsoft has available to employees on COVID-19 and on working remotely. In just hours, his team had redesigned the entire home page, providing employees with key COVID-19 resources, internal updates, and top news.<\/p>\n

The move from then to now<\/strong><\/p>\n

Microsoft has moved 86 percent of its SharePoint team sites (332,446 sites and counting) and 76 percent of its SharePoint publishing portals (about 15,000 so far), but it has been slower to migrate its handful of larger-scale internal portals like MSW (short for Microsoft Web).<\/p>\n

The company has reached a tipping point.<\/p>\n

\u201cWe\u2019re well on our way to finishing a migration that will allow us to significantly improve the end-to-end experience we offer our employees,\u201d says Sam Crewdson, a senior program manager in Microsoft Digital Employee Experience.<\/p>\n

This means that MSW is now accessible and mobile responsive by default. It also means that the number of customizations needed to manage the home page has been reduced from 13 to only 3.<\/p>\n

\u201cThe fact that 86 percent of our sites are on the most current version of SharePoint in Microsoft 365 reflects a leap forward,\u201d Crewdson says.<\/p>\n

The Microsoft Employee Communications Team delayed moving the MSW home page to the new experience so that it could take advantage of search improvements, audience selectivity, and recently added SharePoint home-site capabilities. The vast majority of MSW\u2019s pages\u2014more than 99 percent\u2014were moved to the most updated version of SharePoint one year ago.<\/p>\n

\u201cThe fact that MSW has now made the move clears the path for legal, human resources, and other major portals to follow,\u201d says Crewdson, whose team partnered with the Employee Communications Team to move the portal to the updated design. \u201cSome of our big portals have already migrated.\u201d<\/p>\n

[Learn how Microsoft Digital Employee Experience supports the company\u2019s use of SharePoint<\/a>.]<\/em>
\n