How to write thank-you notes using Copilot in Microsoft Edge

Credit: Designer in Copilot

Summarize your message

Help Copilot generate a relevant thank-you letter by brainstorming the purpose of your note and what you’re thankful for. Once you have a rough outline of your note, summarize it in under 2,000 characters in the “Ask me anything...” box. Don’t forget to include the phrase “thank-you note” in your summary. If appropriate, provide some context on what you’re thankful for and how it’s impacted your life.

Here is a sample prompt for expressing gratitude for a baby gift:

Could you please draft a thank-you message to Jen Smith expressing my gratitude for the Convertible Crib she gifted me? Kindly convey my excitement about how I'll be using it for my soon-to-arrive baby boy, expected on November 2nd, and highlight the ways this thoughtful gift will enhance our lives.

And here’s the kind of output you can expect from a prompt like that:

Dear Jen,

Thank you so much for the beautiful convertible crib you sent me. I'm so excited to use it for my baby boy, who is due on November 2nd. Your gift is very thoughtful and generous, and it will make our lives easier and more comfortable. I can't wait to see him sleeping peacefully in the crib and growing up with it as it transforms into a toddler bed. You are such a wonderful friend, and I appreciate your support and kindness.

Choose the tone, format, and length of your thank-you note

You can easily instruct Copilot to adjust the tone of your note by specifying the desired style or emotion you'd like to convey. Consider your relationship with the recipient and why you’re expressing your gratitude. You can instruct Copilot to use a professional tone when thanking colleagues or clients, a casual tone for friends or family, or an enthusiastic tone for special occasions or acts of kindness.

Next, consider the format and length of your thank-you note. Instruct Copilot to use a shorter length for your note to ensure your message remains clear and impactful, and specify the format based on how you want to send or share your thank-you note.

Proofread your thank-you note

After Copilot generates your initial letter, read through it a few times and make any necessary revisions. While AI is a valuable resource, trust your own judgment and add your own personal voice to the note to keep things authentic. Adjusting the content to match your style helps your note resonate with the recipient and conveys your gratitude in a heartfelt manner.

While AI technology is a great tool for content creation, it can still make the occasional error and usually needs to be proofread. Re-read your note to double-check for any overlooked errors, make sure sentences are clear and concise, and eliminate any repetitive phrases or thoughts.

End with warm regards

End your thank-you note with a warm closing statement that reflects your appreciation for the gift and the reader. Afterwards, sign your name to add a personal touch.

Send your note

Once you're satisfied with your thank-you note, it's time to share it with the recipient. Whether you choose to send it electronically or opt for a handwritten note, expressing your gratitude promptly is important. 

Explore Copilot in Microsoft Edge to take advantage of AI-powered, time-saving content-creation tools. Microsoft Edge makes it easy to write like a pro without ever leaving your browser; discover a smarter way to create.