How to plan your next big family reunion

When your extended relatives and loved ones convene in one place, you can create memories for a lifetime. However, family reunions require some organization to make them a hit for everyone. Organize your next family reunion with all the bells, whistles, and meticulous planning to make it successful.

A family standing on the beach staring at the sunset

What do you need for a family reunion?

Family reunions can’t be planned overnight. It requires delegating responsibilities, finding a suitable time and location, arranging transportation, accommodations, and more. To get started planning your family reunion, follow these steps:

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1. Establish group responsibilities

First, create a planning group or committee to establish responsibilities and outline the reunion. These planning committees typically have different assigned roles: the chairperson handles most responsibilities, while the secretary sends emails and manages communications. The treasurer manages the available budget and secures funding if more is needed.

2. Pinpoint a date and location

You can’t have a reunion without a spot to host it. The location you pick, such as a park or event space, should be central so everyone can easily get to it. In addition, choose a date that works for most, like during a holiday or a school vacation.

3. Set a budget

Family reunions shouldn’t break the bank. Your family reunion budget should be affordable and account for venue rental, catering, activities, emergency funds, and decorations. Talk with your family members to establish equitable contributions.

4. Create a preliminary itinerary

A well-structured itinerary ensures the event flows smoothly. There should be equal time for organized activities and free time for family members to mingle and catch up.

5. Establish housing and transportation

Everyone needs an affordable place to stay and transport to enjoy the reunion. You can book hotel rooms for discounted rates or rent homes for a more communal experience. Include information on nearby airports, train stations, and car rental services in your itinerary. If necessary, arrange group transportation for ease and convenience.

6. Plan meals

Family reunions mean there are plenty of mouths to feed. Prepare your meals ahead of time to ensure everyone eats. You can hire a caterer, assign grilling tasks, or cook meals independently. These meals should allow people to socialize. Consider buffets, barbecue picnics, or banquet halls as suitable options.

7. Organize activities

Organize a mixture of planned activities that can entertain the whole family. You can plan outdoor activities like sports games, trips to the beach, picnics, and hikes. Offer workshops and discussions on different topics or opportunities to cook together. You can even host a movie night at home or in a theater.

8. Send out invites

Once everything is set, send out invitations well in advance. This gives family members plenty of time to prepare. You can send invitations via email to easily create a calendar event, through social media, or send them through the mail for a personal touch and a great memento. Include details like RSVP deadlines, accommodation options, and an itinerary.

Family reunions can be a wonderful experience to reconnect with loved ones and foster stronger bonds. They’re occasions that only happen once in a blue moon, so plan them well and cherish the precious memories you make together. For additional help with planning events and gatherings, learn more organization tips.